Executive Assistant to the Managing Director at CEESOLAR Energy Limited

Ceesolar is an indigenous company located in Jabi, Abuja. We specialize in four major business segments which are: Construction of Mini-grid, Commercial and Industrial Solar, Advisory and Consultancy Services & Energy systems deployment.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Managing Director

Location: Abuja
Job Type: Full-time
Reports to: Managing Director

Job Summary

• The Executive Assistant (EA) to the Managing Director (MD) provides proactive, high-level administrative and strategic support to enable the MD’s effectiveness in leading the organization. 
• This role is central to managing the MD’s priorities, streamlining internal and external communications, and coordinating cross-functional initiatives. 
• The EA is expected to handle sensitive matters with a high degree of professionalism, discretion, and independent judgment, while acting as a gatekeeper, liaison, and thought partner to the MD.

Key Responsibilities

• Executive Scheduling & Calendar Management: Manage the MD’s complex calendar, scheduling internal meetings, external engagements, and site visits. Ensure priorities are reflected in the calendar and conflicts are preemptively resolved.
• Correspondence & Communication: Draft and respond to high-level emails, letters, reports, and presentations on behalf of the MD. Maintain professionalism and clarity in all external-facing communication.
• Meeting Coordination & Follow-Up: Organize executive meetings, board briefings, and strategy sessions. Take minutes, capture action points, and follow up with relevant teams to ensure timely execution.
• Project & Task Management: Track and manage deliverables assigned to the MD or requiring the MD’s oversight. Ensure alignment across teams and flag delays or decision points.
• Information Management & Briefing: Prepare summaries, briefing notes, and background documents to support the MD’s engagements with partners, regulators, investors, or internal teams.
• Presentation Development for Speaking Engagements: Create high-quality PowerPoint presentations and visual materials for the MD’s speaking events, public forums, investor meetings, and industry panels. Ensure clarity, consistency, and strategic alignment in messaging.
• Event Participation & Documentation: Accompany the MD to key meetings, site visits, and external events. Take detailed notes, document action points, and support follow-up on commitments.
• Travel & Logistics Support: Coordinate the MD’s travel plans, including flights, accommodation, site visits, local transport, and security where applicable.
• Confidential & Strategic Support: Handle highly sensitive information and maintain strict confidentiality at all times. Support the MD with research, document review, and strategic decision support as required.
• Stakeholder Management: Serve as a point of contact for the MD’s office, engaging with senior leadership, clients, partners, and government officials with diplomacy and efficiency.
• Office of the MD Oversight: Support the overall effectiveness of the MD’s office by ensuring systems, communications, and administrative processes are well-coordinated and responsive.

Qualifications and Requirements

• Bachelor’s Degree in Business Administration, Management, Social Sciences, or any related field.
• 3–5 years of relevant experience supporting a C-level executive, preferably within a dynamic or technical environment.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize under pressure.
• Strong communication and writing skills — clear, professional, and concise.
• High emotional intelligence, discretion, and integrity in handling confidential matters.
• Proficiency in Microsoft Office Suite and digital collaboration tools (e.g., Google Workspace, Trello, Zoom).
• Proven ability to work independently while maintaining alignment with leadership goals.

Preferred Attributes:

• Prior experience in the renewable energy, infrastructure, or development sectors.
• Strong interest in sustainability, energy access, or climate innovation.
• Ability to anticipate needs, think strategically, and problem-solve without micromanagement.
• Professional polish and presence when representing the MD in high-stakes settings.

Application Closing Date
8th May 2025.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: recruitment@ceesolar.com using “Application – Executive Assistant to the MD” as the subject of the email.