Finance Officer at Forward in Action for Education, Poverty and Malnutrition (FAcE-PaM)

Forward in Action for Education, Poverty and Malnutrition (FAcE-PaM) is a not-for profit Non-Governmental organization duly registered with the Corporate Affairs Commission (CAC) in 1998 with registration number 11444. Our conception priority focus areas at inception were Education, Poverty and Malnutrition. Consequent to expanding needs and intervening challenges, we responded to them, leading to expansion of our areas of intervention and engagement. Although we have never lost focus, but over time, we have either been initiating or implementing (mostly in partnership or with support of donors) programs especially in the areas of Education, Peace Studies and Practice, Peace building and Conflict Management, Mediation, Promotion of peaceful elections, Gender and Disability issues, Water and Sanitation, Nutrition, Health (especially reproductive and public health), Orphans and Vulnerable Children, Human Rights, Democracy and Good Governance, Capacity Building and Mentoring of NGOs, CSOs, CDAs, etc.

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Bauchi
Employment Type: Contract (1 Year Renewable, subject to performance)
Reports To: Finance Advisor
Travels: Potential travel to the field to be determined based on needs.
Level of Efforts: 100%

Job purpose

• This role will ensure compliance with FAcE-PaM’s financial policies and procedures for payments, receipts and cash management, and ensure completeness and accuracy of FAcE-PaM’s financial accounts, as well as escalating issues to the Project Manager and the Head of Finance as may be necessary.
• This role provides all round financial support to FAcE-PaM’s operations to ensure effective and efficient management of donor funding. 
• The post holder is responsible for supporting program team in budgeting and tracking implementation burn rate staff compliance with donor specific financial policies & procedures requirement; the appropriate use of and application of grant funds and accurate and timely submission of financial reports in line with approved budgets. 
• The Finance Officer will also build the capacity of the Project team on various aspects of financial reporting and grants management.

Key Responsibilities

Financial Reporting: 

• Prepare monthly cost recovery analysis and reconcile cost recharges to the GAC – EmpowerHer project for compliance with Global Affairs Canada grant principles. 
• Prepare project financial reports, consistent with donor and FAcE-PaM procedural and reporting requirements (monthly, quarterly, semi-annually and annually). 
• Deal with requests for transfers to staff and partners on time whilst ensuring full compliance is achieved with financial regulations in reviewing requests for fund transfers to staff and partners. 
• Provide timely and accurate input into Month month-end and year-end processes. 
• Preparing project / donor reconciliation of staff advances monthly, confirming accuracy of balances and timely retirement of outstanding advances.

Internal Controls: 

• Ensure accurate and adequate documentation and recording of FAcE-PaM’s expenditures in compliance with FAcE-PaM ‘s and Donor’s procedures Provide support throughout external & other audits, including preparing relevant supporting evidence and records needed.

Grant Management: 

• Prepare accurate and timely project financial reports using the standard Global Affairs Canada grant reporting template. 
• Assist in budget preparation and support the programme team to manage donor funds by providing accurate and timely financial reports. 
• Work closely with the Partner Finance Officer with partner management in the State. 
• Build the capacity of all project team on donor compliance requirements. 
• Support project managers in reviewing the budget vs actual monthly expenditure report for variance explanation.

Tax Management: 

• Responsible for Statutory remittance in the State and follow-up to ensure all tax matters are resolved.
• Prepare the monthly statutory remittance of payroll deductions for the project team for remittance to the relevant tax authority. 
• Prepare monthly and year-end PAYE returns and process tax clearance certificate. 
• Prepare and reconcile the Withholding Tax and Stamp Duty on a monthly basis and to ensure timely remittance of deductions from vendors and suppliers. 
• File annual tax returns for Bauchi state within agreed timelines.

Programme Support: 

• Support the Project team in processing payments to service providers and suppliers. 
• Ensure complete and valid supporting documentation for the payment request before completing the digital app. Periodic review of. 
• Provide support to the Project team for activity costing, budgeting and preparation of annual costed work plan. 
• Mapping of work plan to donor budget and to assign activities to donor budget lines. 
• Provide relevant support to proposal development, including budget development, for new opportunities.

Policy and Procedure: 

• Guide and provide support to staff in the application of FAcE-PaM chart of accounts, budget code, annual planning, budgeting, activity costing, forecasting, financial policies procedures. 
• Conduct project-specific finance induction for new staff.

Month & Year End: 

• Provide timely and accurate input into month-end and year-end processes. 
• Take responsibility for reviewing & reconciling Balance Sheet accounts, including bank accounts and making corrections as necessary following the approval of the Head of Finance and IT. 
• Maintain proper filling of all financial and accounting records on Finance Shared Drive.

Risk Management: 

• Regularly review assigned risk management roles, ensure data integrity and adequate controls are in place and report accordingly.

Cash Management:

• Prepare a monthly cash request for the Project. 
• Maintain office petty cash for adequacy and safety. 
• Ensure weekly cash counts and timely reimbursement of office imprest.

Fixed Asset: 

• Prepared and maintained project asset register in compliance with FAcE-PaM and donor requirements.

Application Closing Date
24th April, 2025.

How to Apply
Interested and qualified candidates should:
Click here to apply online