Human Resource Officer at International NGO Safety Organisation (INSO)

International NGO Safety Organisation (INSO) - Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

We are recruiting to fill the position below:

Job Title: Human Resource Officer

Location: Abuja (FCT)

Overall Purpose of Role

• The Human Resources Officer is responsible for providing efficient and effective human resources administrative support to the operations of the INSO Country Office, under the supervision and guidance of the Operations Manager.

Main Duties and Responsibilities
Compliance:

• Ensure all Human Resource internal policies and procedures are compliant with Nigeria labour laws and regulations.
• Ensure that probation periods, contract expiration dates are monitored effectively and action taken in a timely manner.
• Maintain communication with local authorities including tax office, ministry of labour, etc. to maintain strong local governmental relationships.
• Ensure that staff arriving/departing from the country office (CO) has the appropriate documentation (Visa, INSO Card, work permit, Alien registration, etc).

Recruitment:

• Support management in the full cycle of the recruitment process, including vacancy announcements, interview set-ups, staff inductions, as well as onboarding and off boarding.
• Prepare the national staff and Field Monitor employment contracts and amendments in accordance with legal requirements and available templates.

HR Administration:

• Prepare other Human Resource documentation including termination/warning letters, acting allowances, etc.
• Ensure that Human Resource files contain the mandatory documentation according to the internal checklist.
• Ensures the HRIS is up to date through regular checks of data and maintains the HRIS as required
• Maintain and update staff absences and liaise with Finance Department for payroll purposes. 
• Assist the Operations Manager in establishing annual leave planning to plan staff shifts and cover operational needs.
• Assist in staff travel planning.
• Focal point for staff and consultants on insurance policy. 
• Review payroll for National Staff and Field monitors and act as point of contact for any payroll related queries. 
• Assist the Operation Manager in the drafting of various communication documents, administrative letters and facilitation of meetings to inform national employees of Human Resource rules and procedures 
• Assists the Operation Manager in the event of an internal and/or external audit or inspection

Person Specification
Knowledge, Skills and Experience
Essential:

• Bachelor’s degree in business administration, Human Resource Management, or any other relevant field.
• Fluency in English
• Minimum of 3 years of relevant work experience.
• Experience using HRIS for database management
• Proficiency in Microsoft Office Tools.

Nice to Have:

• Previous experience in the humanitarian sector.
• HRIS experience. 
• INGO experience.

Personal Attributes:

• Attention to detail. 
• Ability to identify issues, analyse and participate in the resolution of issues/problems.
• Excellent communication, organisational and managerial skills. 
• Demonstrated understanding of humanitarian principles and practices.
• Ability to work effectively and efficiently unsupervised.
• Strong work ethic and capacity to take responsibility for his/her own actions.
• Be able to work under pressure. 
• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Capacity to work in multicultural environments. 

INSO’s Safeguarding Policy

• INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Application Closing Date
28th April, 2025.

How to Apply
Interested and qualified candidates should forward their CV to: jobs@nga.ngosafety.org using “HR Officer” as the subject of the mail.

Application Documents
Applications should be in English and include: 

• An updated CV (maximum 3 pages). 
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.

Note

• Please do not send any additional information. 
• Only short-listed candidates will be contacted.