Consultant (Risk Assessment Framework) at the Lagos State Ministry of Health (LSMoH) - Grant Management Unit

The Lagos State Ministry of Health (LSMOH) is a Principal Recipient (PR) of the Global Fund Resilient and Sustainable Systems for Health (RSSH) Grant. As the Principal Recipient, the Ministry of Health is legally responsible for the management of the grant, whilst ensuring the achievement of the programmatic results and accountability of the grant’s resources.

Subsequently, the Ministry of Health established the Grant Management Unit (GMU) to work with other implementing units within the Ministry and implementing partners in executing and implementing various programs in compliance with the grant agreement signed between The Global Fund and LSMOH.

We are recruiting to fill the position below:

Job Title: Consultant (Risk Assessment Framework)

Location: Lagos
Employment Type: Contract

Background

• The Lagos State Ministry of Health (LSMOH) is a Principal Recipient (PR) of the Global Fund Resilient and Sustainable Systems for Health (RSSH) Grant. 
• As the Principal Recipient, the Ministry of Health is legally responsible for the management of the grant, whilst ensuring the achievement of the programmatic results and accountability of the grant’s resources.
• Subsequently, the Ministry of Health established the Grant Management Unit (GMU) to work with other implementing units within the Ministry and implementing partners in executing and implementing various programs in compliance with the grant agreement signed between The Global Fund and LSMOH.
• This document outlines in details the Terms of Reference, Scope of Work, and General Requirements for the Technical Assistance (Consultant) for Risk Assessment Framework.

Technical Assistance (Consultant) for Risk Assessment Framework
Objectives:

• The primary objective of this engagement is to develop and implement a comprehensive Risk Assessment Framework tailored to the specific needs of the organization. This framework aims to enhance the organization’s capacity to systematically identify, assess, mitigate, and monitor risks, thereby improving overall operational resilience and ensuring effective risk management practices.

Specific Objectives
Assessment and Enhancement of Current Practices:

• Conduct a thorough evaluation of the existing risk management processes to identify strengths, weaknesses, and areas for improvement, and benchmark current practices against industry standards and best practices.

Development of a Tailored Risk Assessment Framework:

• Design a robust Risk Assessment Framework that addresses identified gaps and aligns with organizational goals and regulatory requirements, while establishing standardized processes for risk identification, categorization, prioritization, mitigation, and monitoring.

Stakeholder Engagement and Capacity Building:

• Engage key stakeholders through consultations and workshops to gather insights and ensure their active participation in the development process, while building the capacity of LASHMA staff at all levels through targeted training programs for effective implementation and utilization of the Risk Assessment Framework.

Implementation and Sustainability:

• Develop and execute a detailed implementation plan, including timelines, resources, and responsibilities, while ensuring the sustainability of the Risk Assessment Framework by promoting a culture of continuous improvement and regular updates.

Monitoring and Evaluation:

• Establish a monitoring and evaluation system to assess the effectiveness of the Risk Assessment Framework and develop key performance indicators (KPIs) to track improvements in risk management practices and make data-driven adjustments as needed.

Scope of work
Comprehensive Review of Current Risk Management Practices:

• Conduct an in-depth assessment of the existing risk management framework within the organization.
• Identify strengths, weaknesses, and gaps in current risk identification, assessment, and mitigation processes.

Stakeholder Engagement and Consultation:

• Facilitate consultations and workshops with key stakeholders, including senior management, department heads, and relevant staff.
• Gather inputs and feedback on existing risk management practices, perceived risks, and suggestions for improvement.

Development of Risk Assessment Framework:

• Design a robust and comprehensive Risk Assessment Framework tailored to the LASHMA’s specific needs and operational context.
• Ensure the framework incorporates best practices, industry standards, and regulatory requirements.
• Develop a risk categorization and prioritization system to assess the impact and likelihood of identified risks.

Documentation and Process Mapping:

• Document detailed processes for risk identification, assessment, mitigation, monitoring, and reporting.
• Create process maps and flowcharts to visually represent the risk management processes.
• Develop standard operating procedures (SOPs) and guidelines to support the implementation of the Risk Assessment Framework. Implementation Plan:
• Develop a comprehensive implementation plan for the Risk Assessment Framework.
• Outline the steps, resources, timelines, and responsibilities required for successful implementation.
• Identify potential challenges and develop strategies to mitigate them.

Training and Capacity Building:

• Design and deliver training programs for staff at all levels to ensure they understand and can effectively use the Risk Assessment Framework.
• Provide training materials, user guides, and tools to support ongoing education and capacity building.
• Conduct train-the-trainer sessions to enable internal staff to continue training efforts independently.

Monitoring and Evaluation:

• Establish a monitoring and evaluation framework to assess the effectiveness of the Risk Assessment Framework.
• Develop key performance indicators (KPIs) to measure improvements in risk management practices.
• Provide tools and templates for regular risk assessment reviews and updates.

Reporting and Documentation:

• Prepare detailed reports on the risk assessment process, findings, stakeholder consultations, and recommendations.
• Compile comprehensive documentation of the Risk Assessment Framework, including all processes, procedures, and guidelines.
• Provide regular progress reports to LASHMA senior management and relevant stakeholders.

Support and Advisory Services:

• Offer ongoing support and advisory services during the implementation phase to address any challenges or issues.
• Provide expert advice on further improvements and optimizations as needed.

Sustainability and Continuous Improvement:

• Develop strategies to ensure the sustainability of the Risk Assessment Framework, including regular reviews and updates.
• Promote a culture of continuous improvement within the organization, encouraging regular feedback and adaptation of the framework.
• Create a plan for periodic reassessment of risks and the effectiveness of mitigation strategies.

Key Deliveriables
Implementation Plan:

• A comprehensive implementation plan outlining steps, resources, timelines, and responsibilities.
• Identification of potential challenges and mitigation strategies to ensure successful implementation.

Comprehensive Assessment Report:

• A detailed report evaluating the current risk management practices within the organization.
• Identification of strengths, weaknesses, gaps, and areas for improvement in existing processes.

Stakeholder Engagement Summary:

• Documentation of consultations and workshops with key stakeholders.
• Summary of inputs, feedback, and suggestions gathered from stakeholders.
• Analysis of stakeholder perspectives on current risk management practices.

Risk Assessment Framework:

• A comprehensive Risk Assessment Framework tailored to LASHMA’s needs.
• Detailed processes for risk identification, categorization, prioritization, mitigation, monitoring, and reporting.
• Develop Standard operating procedures (SOPs) and guidelines to support the implementation of the framework.
• Establish a clear depiction of roles and responsibilities within the risk management framework.

Training Materials and Capacity Building:

• Development of training materials, user guides, and tools to support staff education on the Risk Assessment Framework.
• Conduct capacity-building workshops for staff at all levels.
• Conducting train-the-trainer (ToT) sessions to enable ongoing internal training efforts.

Monitoring and Evaluation Framework:

• A monitoring and evaluation system to assess the effectiveness of the Risk Assessment Framework.
• Key performance indicators (KPIs) to measure improvements in risk management practices.
• Tools and templates for regular risk assessment reviews and updates.

Regular Progress Reports:

• Regular progress reports detailing the status of the engagement, milestones achieved, and any challenges encountered.
• Reports to be provided to senior management and relevant stakeholders.

Final Engagement Report:

• A comprehensive final report summarizing the entire engagement process.
• Key findings, developed frameworks, implementation outcomes, and recommendations for future improvements.
• Documentation of all processes, procedures, and guidelines created during the engagement.

Qualification and Expertise
The ideal candidate for this consultancy position should possess the following qualifications and expertise:

• A master’s degree or higher in Risk Management, Business Administration, Public Health, Healthcare Management, Organizational Development, or a related field.
• Certification in risk management (e.g., Certified Risk Manager, Certified Risk Analyst) is highly desirable.
• A minimum of 7- 10 years of experience in risk management, business process improvement, organizational development, or a related field.
• Demonstrated experience in developing and implementing risk assessment frameworks, particularly within healthcare or public sector organizations.
• Proven track record of successful stakeholder engagement and facilitation in complex projects involving multiple stakeholders, including government agencies, healthcare providers, and international organizations.
• Deep understanding of risk management principles, methodologies, and best practices, particularly in the context of healthcare.
• Strong analytical skills with the ability to assess current processes, identify inefficiencies, and recommend effective solutions.
• Proficiency in process mapping and documentation tools, as well as project management software.
• Expertise in developing standard operating procedures (SOPs) and comprehensive process manuals.
• Familiarity with regulatory requirements and compliance standards in the healthcare industry.
• Experience in designing and delivering effective training programs and capacity-building workshops for staff at various levels.
• Strong project management skills, including the ability to manage multiple tasks, set priorities, and meet deadlines.
• Experience in developing and implementing comprehensive implementation plans.
• Certification in project management and risk management (e.g., PMP, PRINCE2), CRM, and ARM is desirable.
• Excellent written and verbal communication skills, with the ability to produce clear and concise reports, manuals, and training materials.
• Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders.
• Demonstrated ability to facilitate workshops and engage effectively with various stakeholders to gather inputs and build consensus.
• Proven problem-solving abilities with a focus on developing practical and sustainable solutions.
• Experience working in the public health sector, particularly within government health ministries or agencies.
• Previous employment in reputable consulting firms, advisory agencies, or healthcare organizations specializing in risk management and organizational development.
• Direct experience working with health management agencies, health insurance schemes, or similar entities, with a focus on risk assessment and mitigation strategies with Familiarity with the healthcare landscape and operational challenges in Lagos State or similar contexts.
• Strong references from previous clients or employers attesting to the consultant's expertise, professionalism, and ability to deliver results in risk management projects.
• Evidence of successful engagements in developing and implementing risk frameworks, including testimonials or performance evaluations.

Duration of Consultancy:

• The assignment will be undertaken for a period of One (1) Month.

Application Closing Date
19th April, 2025; 5:00pm.

Method of Application
Interested and qualified candidates should submit the completed technical and financial proposal electronically to: proc.gmulsmoh@gmail.com clearly indicating "Consultant (Risk Assessment Framework)" as the subject of the mail.

Guideline for Submission of Proposal

• A candidate will be selected on the basis of comparison on individual qualifications (Curriculum Vitae and Experience) Technical Approach, Methodology and workplan.
• When submitting the technical proposal, the applicant should ensure to attach the following documents:
  • Curriculum Vitae and copies of certificates for the qualifications indicated in the CV.
  • Technical approach & methodology, and workplan in line with the scope of work and key deliverables.
• The financial proposal shall specify a total lump sum amount for the consultancy services

Confidentiality:

• Information submitted in response to this RFP will be held in confidence.

Analytics:

• All data generated in the course of the project will be the property of the State Ministry of Health and will not be used for any other purpose by the consultant.

Terms and Conditions:

• This Request for Proposal shall not be construed to be commitment on the part of the LSMOH, for contract award nor shall it entitle the individual to make any claims whatever and seek indemnity from LSMOH by virtue of having responded to this advertisement.
• Late and/or incomplete submissions will not be considered.
• All costs incurred by the individual as a result of this process and any subsequent requests for information shall be borne by the individual. This would include any costs incurred during functional demonstrations and subsequent meetings and negotiations.
• LSMOH has a zero tolerance to fraud and all actual or suspected instances of fraud may be fully investigated. Fraud or fraud related activities include (but not limited to); kickbacks and corrupt payments (bribes), corrupt influence, collusion and manipulation by vendors/suppliers, billing fraud, and delivery fraud. To report fraud, please call 07069942698 or send an email to Fraudalert.gmu@gmail.com.
• LSMOH reserves the right to eliminate a bidder in the site assessment stage due to reasons such as: failure to confirm the legal capacity to enter into a contract (e.g. no original certificate of incorporation; insolvency or subject to legal proceedings threatening the continued existence of the organization; debarment from participating in public procurement, etc.)
• Individuals should take account of the expected submission time required and are responsible to ensure that proposals are received at LSMOH by the due date and time.
• To ensure a healthy work environment, the LSMOH/GMU has a zero-tolerance to Sexual Exploitation, Abuse and Harassment of beneficiaries, implementers, suppliers, and staff. Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) is everyone’s responsibility, and all staff are required to always adhere to the Code of Conduct, which enshrines the principles of PSEAH. Cases of Sexual Exploitation, Abuse and Harassment, can be reported to lagosstatewapa.org or through the whistle-blower line 07069942698.

Sample of Curriculum Vitae (CV) for Proposed Professional Staff

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education: [Indicate college/university and other specialized education of staff member, giving names of institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

8. Countries of Work Experience [List countries where staff has worked in the last ten years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:

10. Employment Record [Starting with present position, list in reverse order every employment held by staff member since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:

13. Certification Sample:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:

Description of Approach, Methodology and Work Plan for Performing the Assignment
Technical approach, methodology and work plan are key components of the Technical Proposal. You are suggested to present your Technical Proposal (inclusive of charts and diagrams) divided into the following three chapters:

1. Technical Approach and Methodology,
2. Work Plan, and
3. Organization and Staffing,

a) Technical Approach and Methodology: In this chapter you should explain your understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. You should highlight the problems being addressed and their importance and explain the technical approach you would adopt to address them. You should also explain the methodologies you propose to adopt and highlight the compatibility of those methodologies with the proposed approach.

b) Work Plan: In this chapter you should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the MDA), and delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents, including reports, drawings, and tables to be delivered as final output, should be included here. The work plan should be consistent with the Work Schedule.

c) Organization and Staffing: In this chapter you should propose the structure and composition of your team. You should list the main disciplines of the assignment, the key expert responsible, and proposed technical and support staff.

Financial Proposal Submission Form
[Location, Date]

To: [Name and address of MDA]

Dear Sir

I, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and my Technical Proposal. my attached Financial Proposal is for the sum of [Insert amount(s) in words and figures1]. This amount is exclusive of the local taxes, which shall be identified during negotiations and shall be added to the above amount.

My Financial Proposal shall be binding upon me subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal.

Commissions and gratuities paid or to be paid by me to agents relating to this Proposal and Contract execution, if I am awarded the Contract, are listed below2:

Name and Address Amount and Purpose of Commission of Agents Currency or Gratuity

I understand you are not bound to accept any Proposal you receive.

I remain,

Yours sincerely,
 

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address: