Administrative Assistant at KKY'S Collections

KKY'S Collections is your Partner in Talent Acquisition and Outsourcing Excellence. We're passionate about connecting employers with the best talent to drive their business success. As a leading outsourcing and recruitment firm, we take pride in our ability to understand the unique needs of our clients and provide personalized solutions that meet their specific requirements.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Ogba / Ikeja, Lagos
Employment Type: Full-time

Job Description

• We are seeking a highly organized, detail-oriented, and tech-savvy Administrative Assistant to join our dynamic team. 
• As the first point of contact for our organization, you will play a vital role in ensuring the smooth operation of our day-to-day activities. 
• If you have excellent communication skills, a passion for administration, and a keen eye for detail, we want to hear from you!

Responsibilities
Administrative Support: Provide administrative assistance to our team, including:

• Preparing correspondence, reports, and presentations.
• Managing and maintaining files, both physical and digital.
• Developing and implementing effective filing systems.

Communication: Serve as the first point of contact for clients, visitors, and colleagues, responding to:

• Inquiries via phone, email, or in-person.
• Resolving issues and providing exceptional customer service.
• Directing calls and messages to appropriate team members.

Scheduling: Coordinate meetings, appointments, and events, ensuring:

• Seamless logistics and timely communication.
• Accurate scheduling and reminders.
• Effective time management and organization.

Data Management: Maintain accurate and up-to-date records, databases, and spreadsheets, ensuring:

• Data integrity and confidentiality.
• Compliance with organizational policies and procedures.
• Effective data analysis and reporting.

Office Management: Oversee the maintenance of our office space, including:

• Supplies, equipment, and facilities.
• Ensuring a safe and healthy work environment.
• Coordinating repairs and maintenance.

Travel Arrangements: Coordinate travel arrangements, including:

• Flights, accommodations, and transportation.
• Itineraries and travel documents.
• Expense reports and reimbursements.

Special Projects: Assist with special projects, such as:

• Event planning and coordination.
• Research and data analysis.
• Developing and implementing new processes and procedures.

Requirements

• Education: Minimum of a Bachelor's Degree, OND, HND, or NCE in any field.
• Experience: Minimum of 1+ year of administrative experience, preferably in a fast-paced office environment.

Skills:

• Excellent communication, organizational, and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management, email marketing, and social media platforms.
• Strong attention to detail, analytical, and problem-solving skills.

Personal Qualities:

• Disciplined: Ability to work independently and manage time effectively.
• Confident: Willingness to take on new challenges and responsibilities.
• Multitasking: Ability to handle multiple tasks and priorities simultaneously.
• Organized: Strong organizational skills, with attention to detail and ability to maintain accurate records.
• Proactive: Ability to anticipate and prevent problems, rather than simply reacting to them.
• Risk-taker: Willingness to take calculated risks and try new approaches.
• Leadership skills: Ability to fill in for the boss and lead the team when necessary.

Benefits

• Salary: N70,000 - N90,000 Monthly.
• Competitive Salary: A salary commensurate with experience.
• Health insurance and opportunities for professional and personal development.
• Dynamic Work Environment: A collaborative, fast-paced, and supportive work environment.
• Opportunities for Growth: Professional development and growth opportunities within the organization.
• Recognition and Rewards: Recognition and rewards for outstanding performance and contributions.

Application Closing Date
25th April, 2025.

How to Apply
Interested and qualified candidates should send their their application, including their Resume and a Cover Letter outlining their experience and qualifications to: hr.kkyscollection@gmail.com using the Job Title as the subject of the mail.

Note: If you are a motivated, organized, and detail-oriented individual who is passionate about administration, we look forward to hearing from you.