Personal Assistant to the Managing Director (MD) at HealthBox Group

HealthBox is a Pan-African life-science and human-care company that is dedicated to the swift response of healthcare needs at all levels in the continent. With operations in 3 West African countries (Nigeria, Ghana and Ivory Coast), we have grown over half a decade with deep knowledge of the healthcare sector of the terrain. We are a two-arm company, one wing in Healthcare Technology and the other wing on Healthcare Communication.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the Managing Director (MD)

Job Ref: HBG/HR/JD/012
Location: Abuja (FCT)
Job Type: Full-time
Reports to: The MD / CEO

Job Summary

• We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to the Managing Director (MD).
• The PA will provide executive-level administrative support, manage the MD’s schedule, coordinate travel, and facilitate effective communication within and outside the organization.
• The ideal candidate must possess excellent organizational skills, a high level of discretion, and the ability to work in a fast-paced environment.

Key Responsibilities 
Executive Support:

• Manage the MD’s calendar, appointments, and meetings, ensuring optimal time management.
• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Prepare and review correspondence, reports, presentations, and other confidential documents.
• Take meeting minutes, draft reports, and follow up on action items.
• Handle sensitive information with the highest level of professionalism and confidentiality.

Travel and Logistics Management:

• Arrange and coordinate local and international travel, including flights, visas, accommodations, and itineraries.
• Ensure all travel arrangements comply with company policies and budgets.
• Provide on-the-ground travel support as required.

Communication and Liaison:

• Act as a liaison between the MD and other company executives, staff, and external partners.
• Handle incoming and outgoing communications on behalf of the MD.
• Draft emails, letters, and other communications in a professional and articulate manner.

Office Management and Administrative Duties:

• Organize and maintain the MD’s office, ensuring efficiency and effectiveness.
• Manage office supplies, files, and records to ensure smooth operations.
• Support special projects and initiatives as assigned by the MD.

Event and Meeting Coordination:

• Schedule and organize business meetings, conferences, and company events.
• Ensure meeting venues, materials, and logistics are well-prepared in advance.
• Support event planning and execution as required.

Qualification and Requirements

• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum of 3-5 years experience as a Personal Assistant, Executive Assistant, or Administrative Officer in a corporate setting.
• Experience in a healthcare or corporate environment is an added advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• A valid Nigerian passport and willingness to travel locally and internationally.

Preferred Skills & Attributes:

• Strong interpersonal skills with the ability to build relationships at all levels.
• Ability to anticipate the needs of the MD and proactively address issues.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and under pressure.
• A proactive approach to problem-solving and decision-making.

Why Join the Healthbox Group?

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Exposure to international business environments through travel opportunities.

Application Closing Date
15th April, 2025.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note: We thank all applicants for their interest, but only shortlisted candidates will be contacted.