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Vendor Procurement Specialist at Xcene Research Limited

Posted on Wed 26th Mar, 2025 - hotnigerianjobs.com --- (0 comments)


Xcene Research Limited is a cutting-edge Contract Research Organization providing full-service support to pharmaceutical, biotechnology and medical device companies as well as academic institutions. We offer a range of services that help companies get their new products to market, with a specific focus on vaccines, neglected tropical diseases, rare diseases, metabolic diseases, oncology, neurology, hematology, cardiovascular and medical device in Africa.

We are recruiting to fill the position below:

Job Title: Vendor Procurement Specialist

Location: Lagos
Job Type: Full time

Job Purpose

  • We are seeking an experienced Vendor Procurement Specialist to join our team. 
  • The successful individual will manage the overall procurement process for goods, services, and equipment.

Key Accountabilities

  • Identification of potential vendors, preparing and issuing requests for quotations, establishing evaluation committees, documenting the evaluation process, and evaluating quotations.
  • The role holder will also perform prepare price analysis, conduct due diligence (reference checks and site visits), seek approval for the award of a procurement, preparing and issuing the purchase order, ensuring goods/services are received, ensuring VAT tax exemption is utilized, coordinating customs clearance as required and ensuring all steps of the procurement process is documented and filed.

Other responsibilities include:

  • Lead efforts to competitively procure all goods and services necessary, in a timely manner.
  • Successfully set up the Enterprise Resource Planning (ERP) system to enhance effective operational efficiency.
  • Successfully develop a reliable and strong vendor database for all categories of goods and services; develop and maintain supplier relationships.
  • Negotiating and drafting and managing and maintaining contract terms and conditions with vendors.
  • Achieve operational cost reduction through contract and agreement reviews, price and market reviews, specification reviews, in-sourcing, outsourcing, and strategic benchmarking.
  • Ensure reliability of supply, cost-effectiveness, and quality assurance.
  • Analyzing and evaluating supplier performance and resolving issues and concerns.
  • Liaise with the accounts payable team to ensure accurate and timely payment of invoices.
  • Ensuring compliance with all related laws and regulations.
  • Managing daily, monthly, and quarterly reports.
  • Provide procurement guidance and assistance to activity trainings, events and meetings that will require the rental of venues or hotels, catering services, transportation services and procurement of stationery and supplies.
  • Manage the assets tracking and inventory system and ensure it is updated quarterly/annually.
  • Maintain a purchase order database whereby each purchase order is tracked and monitored to ensure that the goods and services purchased were delivered on time and meet the specifications.
  • Perform any other duties assigned.

Logistics:

  • Manage logistics operations and inventory system.
  • Facilitate import/export and logistics matters, e.g., customs clearance of Investigational Products (IPs).
  • Work with the Finance and Administration team on the receiving of goods and inspection process.
  • Manage relationships with courier services employed to coordinate the transport of goods to final destinations.
  • Implement material shipment controls and inventory control.
  • Ensure timely response to inquiries regarding shipment or inventory status.
  • Ensure the most economical methods of transport are used for importation.

Quality documents (QDs):

  • Own and support the development of QDs for the procurement and logistics function.
  • Support gap analyses of processes.
  • Support process improvement and QD optimization activities.

Clinical trial support & optimization:

  • Assist with identifying non-conformances with procurement and logistics of IPs and provide suitable recommendations.
  • Assist in conducting vendor audits and work with vendors and production support personnel in eliminating problems via root cause analysis techniques, to ensure that product quality continuously improves.

Audits/quality control:

  • Serve as a point of contact for logistics-related questions during audits.

Education and Qualifications

  • Bachelor's Degree in Business Administration, Accounting, Social Sciences, or another related field required. An advanced degree is an added advantage.
  • Five years' experience in healthcare or related industry.

Skills:

  • Must have a thorough knowledge of clinical research concepts, practices, FDA regulations, country-local regulations, NAFDAC regulations, EU regulations, and ICH.
  • Guidelines regarding drug development phases, clinical trials, clinical study design, and data management methods. 
  • Proactive problem-solving abilities and follow-through.
  • Ability to work in a very dynamic environment of scientifically driven biotech, with limited resources and ability to plan and execute simultaneously, as well as the ability to evaluate and resolve complex problems.
  • Extensive experience organizing, executing, and documenting a large volume of competitive procurement actions for both goods and services.
  • No prior legal convictions for fraud or theft and no prior terminations for same from a prior employer.
  • Demonstrated honesty, trustworthiness, initiative, and self-motivation in handling all assigned tasks.
  • Excellent communication, interpersonal, negotiation, and diplomatic skills.
  • Willingness to work with multiple supervisors in a matrix environment and to value the importance of teamwork.
  • Ability to work professionally with highly confidential information.
  • Ability to lead and manage multiple responsibilities.
  • Ability to work under pressure and meet challenging deadlines.
  • Strong organizational skills.
  • Self-motivated and proactive with a high level of integrity.
  • Computer and application skills especially MS Word and MS Excel.
  • Ability to do physically demanding work including lifting and climbing.
  • Be willing to travel when necessary.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online


  

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