Estate Executive Assistant at Pliner Realty

Pliner Realty is a leading construction and real estate development company dedicated to delivering exceptional quality, innovative designs, and unparalleled customer satisfaction. With a strong commitment to excellence, we specialize in developing residential, commercial, and industrial properties that exceed our clients' expectations. Our team of experts brings a wealth of experience, passion, and expertise to every project, ensuring timely completion, attention to detail, and value for money.

We are recruiting to fill the position below:

Job Title: Estate Executive Assistant

Location: Abuja (FCT)
Employment Type: Full-time

Responsibilities
Lease & Agreement Management:

• Send out lease renewals to tenants.
• Prepare and send management agreements to property owners.
• Post management fees monthly into Appfolio.

Owner & Tenant Communications:

• Respond to owner inquiries via email and phone calls.
• Address tenant requests via email in a timely manner.
• Provide updates and resolutions to tenant and owner concerns.

Tenant Work Order Coordination:

• Review and respond to tenant work orders within 24 hours.
• Determine repair responsibility based on rental agreements.
• Seek owner approval before assigning work orders.
• Collect and send bids to owners for review.
• Assign approved work orders to vendors and ensure timely completion.
• Follow up with tenants to confirm repair satisfaction.
• Verify work order history before billing to determine responsibility.
• Post bills and send invoices to owners.

Vendor & Invoice Management:

• Ensure vendor ledgers are updated and distributed monthly.
• Confirm all open invoices are posted before rent payouts.
• Maintain clear communication with vendors regarding payments.

Tenant Payment & Eviction Processes:

• Pull unpaid tenant reports and issue 3-day notices for non-payment.
• Notify owners on the 8th of tenants with unpaid rent via eviction contribution letters.
• Process and forward correspondence regarding late rent or payment commitments.
• Issue pay or quit letters by the 15th for tenants with overdue rent.
• Homeowners Association (HOA) Compliance.
• Distribute HOA updates and weekly letters to tenants.
• Forward and manage HOA violation notices, ensuring tenant compliance.
• Post fines to tenant accounts when applicable.
• Follow up with tenants, HOA, and owners to resolve violations.
• Ensure Payment of HOA

General Administration & Support:

• Read and respond to all HOA and owner communications individually (no mass
• emails).
• Maintain organized records and documentation for all property transactions.
• Assist with other tasks as needed to support daily property management operations.
• Ensure timely follow-ups and responses to tax and insurance payments.

Requirements

• Experience: At least 2 years in property management, real estate, or a similar administrative role.
• Digital and Software Skills: Proficiency in any property management software and
• Microsoft Office Suite.
• Communication Skills: Strong verbal and written communication.
• Organization: Exceptional ability to multitask and manage deadlines.
• Problem-Solving: Ability to assess situations and make informed decisions.
• Attention to Detail: Accuracy in lease renewals, invoicing, and tenant correspondence.

Application Closing Date
31st March, 2025.

How to Apply
Interested and qualified candidates should send their CV to: benorasconsultings@yahoo.com using the Job Title as the subject of the mail.