Senior Special Assistant - SSA at Choice Talents NG (15 Openings)

Choice Talents NG is Nigeria’s preferred talents management company. Our goal is to help build successful businesses through effective talent, resource and process management.

We are recruiting to fill the position below:

Job Title: Senior Special Assistant - SSA

Locations: Abuja (FCT), Lagos, Abia, Akwa Ibom , Anambra, Bayelsa, Cross River, Delta, Ebonyi, Edo, Enugu, Imo, Ogun, Oyo and Rivers
Employment Type: Full-time

Job Summary

• The SSA role is an Executive Personal Manager who will plays a critical role in both the professional and personal life of an executive.
• By managing their time, tasks, and resources efficiently, this individual helps the executive maximize their potential and streamline operations in both spheres.
• This role requires a blend of high-level management, personal assistance, and an understanding of the executive’s needs, offering a comprehensive support structure for them.

Responsibilities
Administrative Support:

• Manage the executive's calendar, schedule appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen calls, emails, and other forms of communication, prioritizing messages and ensuring timely responses.
• Coordinate and organize meetings, ensuring necessary materials, venues, and participants are prepared.

Travel Management:

• Organize travel plans, including booking flights, hotels, and ground transportation.
• Prepare detailed itineraries and ensure all logistics are in place for business and personal travel.

Event Coordination:

• Plan and coordinate events, conferences, or meetings, including arranging venues, catering, and materials.
• Handle logistics and on-site coordination for events attended by executives.
• Oversee the executive’s schedule, ensuring it aligns with both personal and professional priorities.
• Coordinate appointments, meetings, and events, managing competing priorities and avoiding conflicts.
• Organize and plan business trips, including travel arrangements and itinerary management.

Personal Assistance:

• Manage personal tasks such as household staff coordination, appointments, and other non-work-related duties.
• Assist with personal shopping, errands, and other requests as needed.

Project Management:

• Help manage specific projects, ensuring deadlines are met and collaborating with other departments or stakeholders.
• Provide updates, track progress, and handle follow-up tasks to ensure project completion.
• Track and manage various projects and tasks, ensuring deadlines are met.
• Delegate tasks to other staff or departments as appropriate and follow up to ensure successful completion.
• Monitor progress on initiatives and ensure that the executive is kept informed of status updates.

Confidentiality & Discretion:

• Handle sensitive and confidential information with discretion and professionalism.
• Be a trusted representative of the executive, maintaining confidentiality in all matters.

Time Management & Prioritization:

• Help the executive stay organized by keeping track of important tasks, ensuring deadlines are met, and prioritizing work.
• Help the executive prioritize daily responsibilities, ensuring that time is spent efficiently on key business or personal matters.
• Identify time-saving solutions and help the executive focus on high-priority tasks.

Liaison Role:

• Act as a liaison between the executive and internal/external stakeholders, managing requests and ensuring smooth communication.
• Serve as the point of contact between the executive and internal/external stakeholders (employees, clients, business partners, and family members).
• Handle day-to-day communication and ensure the executive receives the necessary information and responses in a timely manner.

Documentation & Filing:

• Maintain organized filing systems for both digital and physical documents.
• Ensure proper handling of contracts, reports, and confidential papers.

Decision-Making and Advisory Role:

• Provide guidance and recommendations to the executive on strategic, financial, and personal decisions when needed.
• Assess situations, manage priorities, and make decisions on behalf of the executive when required.

Financial and Budget Management:

• Assist with budget management, ensuring that both business and personal financial matters are handled properly.
• Track expenses, prepare reports, and help manage financial transactions (e.g., bills, investments, and personal financial planning).

Staff and Household Management:

• Supervise household staff, such as personal assistants, nannies, chefs, and housekeepers, ensuring tasks are completed to a high standard.
• Oversee the daily operations of the executive’s household, making sure everything runs smoothly.
• Handle personal errands or tasks like shopping, appointment bookings, and coordination of family events.

Confidentiality and Security:

• Handle sensitive, confidential information relating to both business and personal matters with discretion and integrity.
• Manage security protocols for both professional and personal activities (e.g., security measures for events, travel, or home).

Human Resources and Administrative Management:

• Oversee administrative functions related to the executive, including correspondence, meeting preparation, reports, and any HR-related tasks.
• Assist in recruitment and management of other personal or business staff as needed.

Requirements
Education and Experience:

• HND / B.Sc Degree n Law, Business Administration, Management, or a related field may be preferred.
• Previous experience as an executive assistant or personal assistant is typically required.
• Experience in personal or executive management, administration, or project management, typically with a background of 3-5 years in similar roles.
• Knowledge in budgeting, event planning, and human resource management is an asset.

Skills & Qualifications:

• Excellent Communication Skills: Ability to interact professionally with a range of individuals, from employees to senior executives.
• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and stay organized in a fast-paced environment.
• Discretion and Confidentiality: Handling sensitive information with care and professionalism.
• Tech-savvy: Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace), as well as calendar management and project management tools.
• Problem-solving Skills: Ability to adapt to changing circumstances and resolve issues proactively.
• Time Management: Ability to handle high volumes of tasks efficiently and ensure deadlines are met.

Personal Attributes:

• Professional demeanor, with excellent interpersonal skills.
• Flexible and adaptable, able to handle changing demands quickly.
• Proactive and able to work independently with minimal supervision.

Application Closing Date
31st March, 2025,

How to Apply
Interested and qualified candidates should send their Application to: jobs@choicetalents.com.ng using the Job Title as the subject of the mail.

Note: For gender balance, applicant should be a male and above 40 years of age. Previous experience of working for a highly placed government official is an added advantage.