Finance and Admin Officer at Pro-Health International

Pro-Health International is a faith based Non-Governmental Organization based in Nigeria. We have been in exsitence for 34 years. Our Vision is to improve the health of Africa’s people. We do this by providing qualitative and quantitative health care and hope to the poor and less privileged in rural parts of Africa at little or no cost to the beneficiaries. The organization has also benefitted from awards from CDC and USAID,in HIV/AIDS Prevention, care and Treamtment, Global health security, OVC, Immunization and currently, we are partnering withthe Danish Refugee Commission toprovide services for Protection and humanitarian assistance.

We are recruiting to fill the position below:

Job Title: Finance and Admin Officer

Location: Sokoto
Employment Type: Full-time

Responsibilities

• Ensuring compliance with PHI manuals and Donor rules and regulations.
• Preparing and processing payments in the banking system
• Proper recording of daily transactions into the Tally accounting software
• Weekly and Monthly reconciliation of cash & bank accounts
• Ensure proper filling of supporting documents at the appropriate time
• Maintain an up-to-date cheque register
• Collating payment requests and ensuring proper approvals before disbursement
• Ensure timely submission and proper filling of timesheets by staff for the month to support salary payment
• Ensure all statutory payment remittances are affected on time and payment evidence is filed properly: Pension, Withholding Tax P.A.Y.E, NHF, etc.
• Ensure no VAT charges on bills for the project
• Ensure program activities to be carried out are in the approved work plan.
• Responsible for timely payment of bills, ensuring suppliers & vendors are paid at the appropriate time.
• Ensure timely and proper retirements of advances by staff in accordance with manuals
• Ensure that all training retirements are supported by proper attendance sheet, hotel bills and payment schedules are signed by participants, with any other valid documentation.
• Assist in the annual audit process and related activities to ensure the exercise runs smoothly and audit issues are resolved timely before exist meeting.
• Assist with the procurement process to ensure compliance with laid down rules and proper documentation of processes.
• Ensure adherence to all major financial rules and regulations as described in PHI’s financial and operations manual.
• Liaise effectively with other units with the view to guiding to avoid processes and procedure violations in carrying out activities with financial implications.
• Participate in work-plan development by SPADs project.
• Perform other additional duties as assigned by management
• To monitor and keep proper records and ensure the safety of petty cash

Requirements

• Bachelor’s or Master’s degree in Accounting, Finance, Business Administration, or a related field with 3–5 years of relevant experience.
• Strong knowledge of financial reporting, budget preparation, bank reconciliations, and compliance with donor regulations.
• Proficiency in Tally, QuickBooks, or other accounting software for recording transactions and financial analysis.
• Experience in processing payments, monitoring expenditures, and ensuring proper documentation of financial transactions.
• Ability to liaise with stakeholders, ensure statutory remittances (Pension, PAYE, NHF), and maintain adherence to financial policies.

Skills & Abilities:

• Good computer skills: Microsoft Office Applications
• Strong reporting and management skills
• Excellent interpersonal skills and ability to work as part of a team and build effective relationships with peers and all stakeholders

Interactions:

• Internal : All project staff,
• PHIDirector of Finance (HQ), Grants and Compliance Manager

Application Closing Date
23rd March, 2025.

How to Apply
Interested and qualified candidates should send their Cover Letter and CV to: prohealthcareers1@gmail.com using the job title as the subject of the mail.

Disclaimer Clause: This job description is not an exhaustive list, rather it is intended to be indicative of the skills, efforts, duties, and responsibilities associated with the position.

Equal Opportunity: “Pro-Health International is an equal–opportunity employer and does not discriminate based on race, color, religion, etc. Qualified women are strongly encouraged to apply