Finance Officers (2 EFECT / UNDP) at Zireenza Support Foundation (ZSF)

The Zireenza Support Foundation – (ZSF) is a National Non-Governmental Organization (Not for profit and non-socio-political organization). It has been established on 08thAugust, 2017.

Our organization has been steadfast in its mission to foster a poverty-free society where fundamental rights and human dignity are upheld. Operating in the midst of challenging circumstances exacerbated by the insurgency in Adamawa State, ZSF remains committed to engaging with local populations to address the root causes of socio-economic challenges while also responding to urgent humanitarian needs. With a deep-rooted commitment to community empowerment and sustainable development, ZSF continues to make meaningful strides towards positive change in the lives of those we serve.

We are recruiting to fill the position below:

Job Title: Finance Officer (2 EFECT / UNDP)

Location: Adamawa
Employment Type: Full-time

Key Responsibilities
Oversee the Management of the Accounts:

• Ensure account data is reliable and the accounts are kept in compliance with legal obligations, norms and internal procedures
• Ensure Quality of accounting deliverables; compliance with deadlines for sending accounts to management; quality of period-end closing operations; compliance with the organisation's internal frameworks
• Oversee the application of accounting procedures by the programme team
• Ensure the programme's accounts are in good order and comply with deadlines, ZSF procedures and mandatory local regulations applying to ZSF
• Ensure national accounts are set up in compliance with local regulations (if necessary)
• Validate the monthly accounts in compliance with ZSF norms and mandatory local regulations applying to ZSF (if necessary)
• Ensure accounting checks are carried out (validity of documents, quality of the accounting work, accounting, and funding allocations, etc.) and internal regulations and procedures are correctly applied
• Oversee the roll out of monthly, semi-annually and annually closing reconciliations

Ensuring the Programme's Cash Flow Management and Making Bank Payments:

• To ensure the availability of funds for implementing planned activities, and Benchmarks: Quality of management and control of cash flow; quality of money-flow security procedures; compliance with organisational frameworks defined by ZSF
• Ensure information about and the application of cash-flow procedures by the programme team
• Conduct regular checks on compliance with the organisation's procedures and regulations
• Archive cash-flow documents
• Adapt and manage the cash-flow in compliance with internal procedures and the legal framework
• Assist with the definition of the technical aspects of transporting funds and the regulations pertaining to money storage
• Ensure physical checks of office safes and cash boxes are conducted and check that control measures are followed
• Adapt and ensure the implementation of expenditure commitment procedure, train the programme team on how to use it
• Supervise the drawing up of cash-flow forecasts and check for optimal money flow management.

Managing the Financial Aspects of all Partners and Subcontractors:

• To ensure all partners and subcontractors comply with the contractual terms and provide quality reports and supporting documents.
• Benchmarks: Quality and timely reports and support documents in compliance with the organisational procedures
• Objective: To ensure smooth relationship between partners and subcontractors with ZSF and capacity building of partners to achieve quality reports and supporting documents.
• Review Partners Agreements and budgets
• Validate the financial aspects of partnership agreements
• Conduct refresher trainings and capacity building sections to all partners
• Update partners database regularly
• Review and ensure accurate capturing of partner’s justification into QuickBooks/ accounting software by Finance Officer Ensure smooth partnership closure and reconciliation of partner accounts.

Managing the Programme’s Finance Teams:

• Train the finance team
• Manage and lead the finance team, fix objectives and access the staff
• Set up communication and coordination mechanisms for the team
• Manage contractual monitoring (leave, end of trial periods, etc.) of finance team members; if necessary, co-validate disciplinary procedures with Operations Manager
• Oversee finance team's career development: define training needs and provide guidance on professional development

Qualifications and Experience

• Audit / accounting firms experience will be a plus.
• Significant experience with at least 2 years in a financial management managerial position
• Highly familiar with management of sub-contracts and sub-grants with partners
• Past exposure and experience working on multiple projects
• Working knowledge of rules and regulations of donors and their application

Application Closing Date
19th March, 2025.

Method of Application
Interested and qualified candidates should send their resume and a cover letter as a single document detailing their qualifications and experience to: zsfrecruitmentportal2023@gmail.com Copying: zireenza@gmail.com and mathewdavid2020@gmail.com using the Job Title as the subject of the email.