Personal Assistant to MD at Finicky Clean Limited

Finicky Clean Limited is an indigenous company that has distinguished itself in the cleaning service industry. We engage in general cleaning of corporate offices, resident homes, hotels, shopping malls, industrial complexes, school complexes as well as the post construction sites just to mention a few.

Our well trained staffs and professionals are well equipped and provide innovative technological solutions to meet the needs of our individual and business clients. We pride ourselves to providing excellent and quality cleaning services to meet our clients varying needs. We have the right cleaning package for you regardless of your budget. We also pay attention to the minute details.

We are recruiting to fill the position below:

Job Title: Personal Assistant to MD

Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• The Personal Assistant (PA) provides high-level administrative support to [the Manager/Executive/Director] by managing schedules, coordinating meetings, handling correspondence, and ensuring efficient day-to-day operations.
• The role requires strong organizational, communication, and multitasking skills, as well as discretion in handling confidential information.

Key Responsibilities
Administrative Support:

• Manage and maintain the manager’s schedule, including planning and coordinating meetings, appointments, and travel arrangements.
• Prepare agendas, take minutes, and distribute documentation for meetings.
• Screen and direct phone calls, emails, and other correspondence.
• Draft, review, and format correspondence, reports, presentations, and other documents as needed.

Calendar and Event Management:

• Organize and manage the manager’s calendar, ensuring deadlines are met.
• Coordinate events, conferences, and team activities, including venue bookings and logistics.

Travel Coordination:

• Arrange domestic and international travel, including flights, accommodation, and itinerary planning.
• Prepare travel expense reports and handle reimbursements.

Project and Task Management:

• Track and follow up on projects and tasks assigned by the manager.
• Conduct research, gather data, and compile reports to aid in decision-making.

Relationship Management:

• Act as a liaison between the manager and internal/external stakeholders.
• Maintain positive relationships with clients, partners, and team members.

Confidentiality and Discretion

• Handle sensitive and confidential information with the utmost discretion.
• Maintain records and files in a secure and organized manner.

Requirements
Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proven experience as a Personal Assistant or in a similar administrative role.

Skills and Competencies:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
• Ability to multitask, prioritize, and meet deadlines.
• High level of professionalism and attention to detail.
• Strong problem-solving and decision-making skills.

Behavioral Attributes:

• Proactive and self-motivated.
• Discreet and trustworthy, with the ability to handle confidential matters.
• Excellent interpersonal skills, with a customer-focused attitude

Application Closing Date
3rd February, 2025.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.