Human Resources and Administrative Officer at Chemonics International

Chemonics International - We're one of the world’s leading partners in international development, because where Chemonics works, development works. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners and beneficiaries take on the world’s toughest challenges. Today, we re-imagine global supply chains to deliver essential medicines to the right place at the right time. Our global network of more than 4,000 specialists share an unwavering resolve to work better, driven by a conviction that the world must be better.

We are recruiting to fill the position below:

Job Title: Human Resources and Administrative Officer

Location: Lagos
Employment Type: Full-time

Background
Now in its third of five years of implementation, the USAID Lagos Urban Water, Sanitation, and Hygiene (LUWASH) Activity aims to rebuild the social contract around WASH services in Lagos through contributing to the following objectives:

• Improving the financial and technical capabilities as well as governance of the WASH sector in Lagos and  change management for institutional development across objectives to catalyze sector transformation, expanding and improving urban water and sanitation service delivery to the large number of unserved and underserved households residing in Lagos and building a foundation for continued progress beyond LUWASH.

The Activity will work to fulfill this purpose through four complementary objectives:

• Strengthen governance and institutional arrangements to deliver improved WASH services;
• Improve public and private service provider performance;
• Increase access to safe and sustainable water services; and
• Increase household access to safe and sustainable sanitation and improve the quality of source water.

Purpose:

• Chemonics seeks a Human Resources and Administrative Officer to support the overall human resource needs of the LUWASH Activity in Nigeria.

Reporting:

• This position reports to the LUWASH Human Resource and Operations Manager.

Job Summary

• The Human Resources and Administrative Officer shall support overall HR and Administrative needs to meet the objectives of the project.

Specific Responsibilities

• Support the HR and operations Manager in the recruitment process in compliance with established procedures and regulations, including but not limited to supporting and pre-screening candidates, scheduling interviews, conducting reference checks, and gathering required documentation.
• Maintain organized and detailed personnel files ensuring they are complete and compliant with SAII/Chemonics policy, local labor laws, and USAID regulations.
• Support the onboarding process, setting up meetings and ensuring new hires receive comprehensive training and orientation on project requirements and relevant Chemonics policies to support their job performance.
• Drafting contracts and Modifications as required for employees
• Act as a point of contact for staff regarding administrative queries and requests.
• Provide HR and Administrative clerical support as needed, including document preparation, photocopying, and data entry and filing
• Updating employee leave tracker and processing staff leave requests.
• Circulate, review, and collate time sheets monthly to support payroll processing.
• Support all offboarding procedures according to SAII/Chemonics’ policies and local labor law requirements, including processing requisite paperwork, terminating benefits, and conducting exit interviews.
• Assist supervisees and supervisors throughout the employment lifecycle, including supporting the annual performance assessment process, and ensure compliance with established procedures.
• Serve as the petty cash custodian for LUWASH
• Provide administrative support for all in-office meetings, ensuring proper preparation of materials, equipment setup, and refreshments as needed, and as assigned by the HR and Operations Manager, provide on-site support during events when required.
• Collect required data for finance follow-up, including attendance records and expense receipts
• Prepare and deliver payment requests as required to finance, such as participants payment requests, and vendor payment requests and reimbursements.
• As required by the Human Resource and Operations Manager, facilitate staff communication, including policy updates, project initiatives, labor law compliance, and maintaining minutes of staff meetings.
• Support management and administration of staff benefits according to appropriate plans and labor laws requirements, including liaison with insurance service providers, managing the staff and asset insurance coverages, preparing related payments and communications with service providers.
• Perform all other similar duties as assigned by the Human Resources and Operations Manager to support the smooth operation of the LUWASH project.

Qualifications and Key Requirements

• Bachelor’s degree in a relevant field required with at least 4 years’ office administration experience or experience working in a similar role is required with 20+ workforce.
• Experience with USAID or other international donors highly preferred.
• Demonstrated self-starter and ability to work independently and as part of a team.
• Familiarity with MS Office software suite
• Excellent organizational and multi-tasking skills
• Attention to detail and accuracy in record-keeping and documentation.
• Proficiency in office software and tools (e.g., MS Office Suite, email platforms).
• Ability to manage time effectively and prioritize tasks.
• Oral and written English language proficiency, fluency required.

Duration:

• This is a long-term assignment. The expected duration is at least one year. This position will be based in Lagos, Nigeria. No relocation provision is provided.

Application Closing Date
11th February, 2025.

How to Apply
Interested candidates should send their CV and cover letter attached in PDF Format to: [email protected] using the job title as the subject of the mail.

Note

• Applications will be reviewed on a rolling basis. No telephone inquiries, please. Chemonics will contact finalists.
• Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
• Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data.