Executive Assistant to the Managing Director at Ralds and Agate Limited

Ralds and Agate is one of the leading Business Management Consulting firms in Africa. Our clients have similar priorities: Profitability, Sustainable growth, Market readiness & positioning and Continuous innovation. These are all driven by effective People and Processes. We work with our clients to: Build trust and Partnership; Support their growth initiatives - where both parties are fully committed to putting in the required work; and Reveal their blind spots, setting a strategic direction for the required change.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Managing Director

Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• The Executive Assistant to the MD is responsible for providing high-level administrative support, managing the MD’s schedule, facilitating communication with internal and external stakeholders, and ensuring the smooth operation of daily activities.
• The role requires a proactive, highly organized individual with excellent communication and problem-solving skills to support the MD in driving strategic vision.

Responsibilities
Administrative Support:

• Manage and maintain the MD’s calendar, appointments, and meetings, ensuring efficient time management.
• Prepare and edit correspondence, presentations, reports, and other documents for the MD.
• Handle confidential information with discretion and ensure all documents are appropriately filed and organized.

Communication & Coordination:

• Act as the primary point of contact between the MD and internal/external stakeholders.
• Draft and respond to emails, letters, and inquiries on behalf of the MD.
• Coordinate and communicate effectively with department heads, franchisees, and other business units.

Project Management:

• Assist in planning and executing strategic projects and initiatives.
• Monitor deadlines and progress of key projects, providing updates and reports to the MD.
• Conduct research and compile data to support decision-making processes.

Meeting Management:

• Schedule, organize, and prepare materials for meetings, including agenda preparation and minute-taking.
• Follow up on action items to ensure tasks are completed on time.

Travel Arrangements:

• Arrange and coordinate domestic and international travel for the MD, including flight bookings, accommodations, and itineraries.
• Ensure all travel plans align with the MD’s schedule and organizational priorities.

Operational Support:

• Support the MD in managing and monitoring the implementation of CleanAce’s ERP system and other operational tools.
• Provide assistance in addressing operational challenges across branches and departments.
• Act as a liaison between the MD and operational teams to ensure alignment with company objectives.

Requirements
Education & Experience:

• Bachelor's Degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an Executive Assistant or similar role, preferably within the Fabricare or service industry.

Skills & Competencies:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with ERP systems.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.
• Discretion and ability to handle confidential information professionally.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: Role is open to male applicants only.