Finance Executive at Rapid Rentals Limited

Rapid Rentals Limited is your trusted source for alternative power solutions. With turn-key expertise, we deliver tailored energy solutions to fuel your success

We are recruiting to fill the position below:

Job Title: Finance Executive

Location: Palmgroove, Lagos
Employment Type: Full-time
Report To: Financial Manager
Department: Finance

Job Summary

• The Finance Executive provides back-up support to the Financial Controller by way of updating the payment and vendor management section of the general ledger, initiating payments to various beneficiaries including internal and external stakeholders, accurately maintain the costs, expenses, payable and liability aspects of the business, reconcile and keep them up to date, monitor aging of payables, support in month end closure, financial analysis, and every other job assigned.
• This role involves maintaining vendor relationships, reconciling payables, and ensuring timely payments, contributing to the smooth functioning of business operations.

General Duties & Responsibilities

• Payment Processing: Maintain and update self on the online payment system on the bank websites as designed
• Vendor Management: Negotiate payments terms when necessary
• Reporting: Assist in the preparation of expense reports and analysis as required. Compile data and generate reports to support decision-making processes. Escalate to the Financial Controller all issues proving difficult for resolution.
• Record Keeping: Write Bank Letters and submit for appropriate approvals.
• Accounting Application and Reconciliation: Liaise with the purchasing officers and user units to resolve queries that may arise. Participate in rotational duties within the finance department. Perform other duties as assigned by the management.

Core Duties & Responsibilities
Invoice Processing:

• Receive and review quotations/invoices from vendors, ensuring accuracy and completeness and obtain necessary approvals for payment.

Payment Processing:

• Verify payment documentation and ensure compliance with company policies and procedures.
• Initiate payments on the online payment platforms.
• Remit statutory remittances such as PAYE, VAT, WHT, pension, etc.
• Monitor payments made to vendors, taking note of agreed payment terms.
• Maintain the imprest system; Petty Cash Vouchers and retirements, ensure complete authorization process is duly followed and post same into the general ledger.
• Prepare cheque for appropriate authorizations.
• Run banking transactions/operations.

Vendor Management:

• Maintain positive relationships with vendors, addressing inquiries and resolving discrepancies promptly. Communicate effectively to resolve billing issues and negotiate payment terms when necessary.

Compliance:

• Ensure all vendors’ invoices have all the necessary authorizations as laid down by the company before they are paid.
• Match suppliers’ invoices with the delivery notes and goods received notes to ensure harmony between our order and the items/services received from the vendors.
• Stay updated on relevant statutory regulations and compliance requirements.
• Ensure adherence/compliance to internal controls, accounting regulations, and standards in accounts payable processes.

Record Keeping:

• Maintain a database of credit periods and credit limits agreed with suppliers to ensure that payments are effected within the dates mutually agreed.
• Maintain the ledger accounts of trade vendors, other payables, liabilities, and expenditures and reconcile their accounts.
• Maintain accounts of charges and taxes (VAT, WHT, etc.) and monitor the balances in the accounts created for them in the general ledger.
• Maintain a list of IOUs/cash advances and monitor the settlement.
• Maintain organized and up-to-date records of accounts payable transactions, including invoices, payments, and correspondence with vendors. Ensure documentation is readily accessible for audits and inquiries.

Accounting Application and Reconciliation:

• Capture all the required inputs for settling the company’s vendors from all sources, ensuring that no item is missed.
• Post all relevant accounting entries into the accounting software.
• Daily maintain and update payable, expenditure, liability in the general ledger.
• Conduct weekly reconciliation of accounts payable transactions to ensure accuracy and completeness of records. Investigate and resolve discrepancies in a timely manner.

Key Performance Index

• Invoice Accuracy Rate: Percentage of invoices processed without errors.
• Approval Time: Average time taken to obtain necessary approvals for payment.
• Payment Accuracy Rate Percentage of payments made without errors
• Timeliness of payments: percentage of payments made within agreed payment terms.
• Compliance Rate: percentage of payment documentation that complies with company policies and procedures
• Statutory Remittances Accuracy: Accuracy and timeliness of statutory remittances (PAYE, VAT, WHT, pension, etc)
• Vendor Satisfaction Score: Feedback from vendors on the payment process and issue resolution
• Dispute resolution time: Average time taken to resolve vendor discrepancies and inquiries.
• Payment Term Negotiation Success: Percentage of successful negotiations resulting in more favorable payment terms.
• Compliance Rate: Percentage of vendor invoices that meet company authorization requirements.
• Audit Findings: Number of audit findings related to accounts payable processes.
• Record Accuracy Rate: Percentage of accurate and up-to-date records maintained.
• Document Retrieval Time: Average time taken to retrieve documents for audits and inquiries.
• Reconciliation Accuracy: Accuracy of reconciled accounts for trade vendors, other payables, liabilities, and expenditures.
• Data Entry Accuracy: Percentage of accurate entries posted into the accounting software.
• Reconciliation timeliness: Percentage of weekly reconciliations completed on time
• Discrepancy Resolution Time: Average time taken to resolve discrepancies identified during reconciliation.

Key Skills and Requirements

• B.Sc. / HND Accounting or any numerate discipline
• Midlevel: 5 years and above work experience in a similar position ICAN is a plus
• Good verbal and written communication skills
• Good interpersonal relationship skills
• Good organizational and time management skills
• Excellent IT skills and knowledge
• Ability to work independently and collaboratively within a team environment.
• Familiarity with accounting principles and regulations.
• The ability to work under pressure
• Must be detailed oriented and organized
• Ability to make sound operational decision in challenging situations
• Highly motivated
• Knowledge and hands-on experience of accounting packages
• Good work attendance and work performance
• Proficiency in Microsoft office products (Word, Excel, PowerPoint)
• Experience within professional service or corporate environment
• Strong attention to detail and accuracy in data entry and analysis.

Salary
N200,000 - N250,000 Monthly.

Application Closing Date
31st January, 2025.

How to Apply
Interested and qualified candidates should send their Resume to: [email protected] using "Finance Executive" as the subject of the mail.