Office Manager - Directorate of Evaluation and Compliance at the Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Office Manager - Directorate of Evaluation and Compliance

Job Code: 20001191
Location: Dakar, Senegal
Institution: GIABA
Grade: G5/G6/G7
Duration: Permanent
Directorate: Directorate of Evaluation and Compliance
Line Supervisor: Director, Evaluation and Compliance
Supervising: Office Aid

Role Overview

• Under the supervision of the Executive Assistant of the Director General, the Office Manager should play a vital role in the smooth running of the Directorate.
• From welcoming visitors to reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondence and filing documents, her duties will be critical to the daily activities of the Institution.
• In this regard, he/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.  

Role and Responsibilities

• Management of the Supervisor’s schedule: receive and welcome visitors; organise and manage appointments; keep the Supervisor’s timetable; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond; manage the Director’s diary and schedule.
• Administrative management: organise meetings; receive, draft, type and make follow-up on administrative letters; meeting room bookings; provide supplies to the office.
• Management of mail: Create a recording system of in-coming and out-going mails; ensure archiving and filing of documents; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted to the Director for signature.
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
• Undertake any other duty assigned by the superiors.

Academic Qualifications and Experience

• Minimum of a High National Degree or equivalent in a field relevant to specialized area in bilingual secretariat plus additional training in administrative management.
• Minimum of 6 years working experience in progressive secretarial posts in a bilingual environment with language-related experience including text processing, editorial assistance, or document processing preferably in an international organization
• Age: The minimum age for recruitment is 24 and the maximum age is 50.  
• Age limit is not applicable to internal candidates
• Language: Candidates must speak one of the official languages of ECOWAS: English, French or Portuguese. Knowledge of a second official ECOWAS language is an advantage.

Salary
G5: UC 31,502.30 (US$ 49,704.33) / G6: UC 35,815.21 (US$ 56,509.24) / G7: UC 40,223.63 (US$ 63,464.83).

Application Closing Date
29th January, 2025.

Method of Application
Interested and qualified candidates should send their correctly filled Job Application Form, CV and Motivation Letter to: [email protected] using the Job Title as the subject of the mail.

Click here to download the application form (Docx.)

Note

• Assessment of qualified candidates may include a written exercise and a competency-based interview.
• This position is subject to local requirement pursuant to staff rule article 9.3 of the ECOWAS Staff Regulations (revised 2022). All staff in the General Service and related categories shall be recruited in the country or within commuting distance of the GIABA Secretariat, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local requirement shall not be eligible for the allowance or benefits exclusively applicable to international recruitment.
• Only shortlisted applicants will be contacted for the interviews.