Office Aide at the Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Office Aide

Job Code: 20003312
Location: Dakar, Senegal
Institution: GIABA
Grade: G1/G2/G3
Duration: Permanent
Directorate: Office of the Director General
Line Supervisor: Office Manager

Role Overview

• Under the supervision of the Office Manager, the Office Aid will assist in ensuring the smooth running of the office.

Role and Responsibilities

• Establish, maintain and update the Director General Office archiving system.
• Receive and record incoming and outgoing mail.
• Scan and create electronic files of all incoming and outgoing mail.
• Create an electronic database of incoming and outgoing correspondences.
• Create a functional system for filing and retrieving all physical documents.
• Ensure traceability of documents/information from stored electronic or paper files.
• Print and bind documents.
• Assist the office manager in preparing files and work or meeting documents.
• Manage office supply inventory.
• Answer phone calls in the absence of the Office Manager.
• Transmit messages to relevant personnel in an accurate and timely manner.
• Welcome guests/visitors in the absence of Office Manager.
• Respond to inquiries in the absence of the Office Manager.
• Maintain and classify files.
• Perform any other tasks that may be assigned.

Academic Qualifications and Experience

• Minimum of a WAEC/ A-LEVEL/ WACS/ BTEC or related field certification plus practical training in administration.
• 1 year of demonstrated experience working in an office as an intern, as an office aide, office assistant or a relevant role.
• Age: The minimum age for recruitment is 24 and the maximum age is 50.  Age limit is not applicable to internal candidates
• Language: Candidates must speak one of the official languages of ECOWAS: English, French or Portuguese. Knowledge of a second official ECOWAS language is an advantage.

Salary
G1: UC 17,147.29 ($27,055.00) / G2:UC18,582.49 ($29,319.45) / G3:UC23,895.00 ($37,701.53)

Application Closing Date
29th January, 2025.

Method of Application
Interested and qualified candidates should send their correctly filled Job Application Form, CV and Motivation Letter to: g3312oadg@giaba.org using the Job Title as the subject of the mail.
OR
Click here to apply online

Click here to download the application form (Docx.)

Note

• Assessment of qualified candidates may include a written exercise and a competency-based interview.
• This position is subject to local requirement pursuant to staff rule article 9.3 of the ECOWAS Staff Regulations (revised 2022). All staff in the General Service and related categories shall be recruited in the country or within commuting distance of the GIABA Secretariat, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local requirement shall not be eligible for the allowance or benefits exclusively applicable to international recruitment.
• Only shortlisted applicants will be contacted for the interviews.