Senior Executive, Admin at Smartflow Technologies Limited

Smartflow Technologies Limited is Nigeria's foremost Flow and Level Automation company, delivering premium and yet cost-effective solutions to clients with unparalleled professionalism and skill. In addition to being an engineering focused organization, Smartflow Technologies is involved in the supply, installation and support of fuelling systems and equipment, including but not limited to Pumps and Dispensers.

We are recruiting to fill the position below:

Job Title: Senior Executive, Admin

Location: Ikeja, Lagos
Employment Type: Full-time

Responsibilities
Fleet Management:

• Monitor and ensure the vehicle schedule plan is properly done and shared in a timely manner.
• Manage the drivers and make sure they clean their vehicles and complete the vehicle maintenance checklist on a daily basis.
• Ensure that vehicle documentation and insurance are kept up-to-date and renewed on time.
• Monitoring company vehicles' maintenance, repairs and ensuring all necessary papers are obtained when due

Facility Management:

• Handle first-level negotiations with facility maintenance vendors and ensure timely payment.
• Do periodical checks of the facility and repair equipment, machines, generators, water taps, pumping machines, air conditioners, etc. when necessary.
• Inspect and maintain cleanliness throughout the facility by supervising the daily activities of the cleaners and ensuring they carry out their tasks.
• Ensure that all facilities are well functioning, including office supplies, electricity, maintenance and repair, the internet, and other communications functions in the office.

Security:

• Monitor security personnel attendance, punctuality, and performance to ensure compliance with company standards.
• Oversee daily operations of security personnel to ensure all assigned duties are performed effectively.
• Maintain detailed records of deployed security personnel, including duty schedules, reports, and incidents.
• Periodically review logs and reports to ensure compliance and accuracy.
• Monitor the CCTV, vehicle trackers, premises security, and access control points
• Coordinate with the OHS coordinator and investigate all reported incidents (near-misses and accidents).

Documentation:

• Managing all company documents and controls
• Ensure all documents are properly filed.
• Maintain records, including inventory, personnel, orders, supplies, and maintenance.
• Registration and renewal of all statutory documents and license such as insurance, permits, vehicle documents etc.

Requirements

• Candidates should possess a B.Sc., or HND in any field
• Minimum of three (3) years of hands-on experience in the role
• Proven experience in fleet and facility management
• Understanding of vehicle parts and troubleshooting is an added advantage
• Candidate must be organised, detailed oriented and process driven
• Excellent communication and interpersonal skills
• Proficiency in MS Word, Excel, and Outlook
• Strong problem-solving and negotiation skills
• Knowledge on occupational health and safety will be an added advantage.

Application Closing Date
24th January, 2025.

Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the Position as the subject of the email.