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Executive Assistant at Stella Maris Schools

Posted on Mon 13th Jan, 2025 - hotnigerianjobs.com --- (0 comments)


Stella Maris School, Abuja, is a very successful and flourishing co-educational private school in the heart of Abuja. We are academically selective and highly so, with everyone being above the average.

From the very first moment a child enters the school, they will benefit from an excellent academic education supported by highly qualified and experienced specialist staff and a large range of musical, creative, sporting and artistic opportunities which are essential for children’s all-round education and development.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Abuja (FCT)
Employment Type: Full-time

Job Description

  • We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive director’s working life and communication.

Responsibilities

  • Being the point of contact for general communications with their boss.
  • Answering calls and routing them to the right person.
  • Making travel arrangements for the executive officer they work for and keeping track of their itineraries.
  • Planning and scheduling meetings.
  • Recording the meeting (if required).
  • Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
  • Compiling expense reports.
  • Performing bookkeeping tasks.
  • Handling memos, reports, invoices, and related documents, including sensitive information.
  • Keeping confidential information.
  • Screening visitors and deciding if they should be allowed to meet with the executives.
  • Going through the incoming documents (memos, invoices) and redistributing them.
  • Office duties such as sourcing office supplies and handling the filing system.
  • Handling and redistributing faxes and emails.
  • Providing complete administrative support.
  • Managing and recording the supply needs.
  • Acting as a virtual assistant.
  • Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Qualifications

  • Proven work experience as a Executive Assistant
  • Knowledge of office management systems and procedures
  • Must be Capable of Using MS Office Tools and Google Calender.
  • Must be Proficient in English, Hardworking and Honest
  • Outstanding organisational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • A Bachelors Degree in Business Administration and Management or any other related degree. A related certification would be considered an advantage

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should forward their Resume to: hr.assistantsms@gmail.com using the job title as the subject of the mail.


  

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