Executive Assistant to CEO at Walex Biz Group

Walex Biz Group - Since our establishment in 2018, we have become one of the fastest growing IT companies in Nigeria. Driven by enthusiasm, and hard work, we Help clients build stronger, more flexible, and innovative businesses. We are no longer obsessed with past accomplishments but look forward to the great opportunities that will emerge as we continue to transform into digital businesses. Walex Biz enables global companies to optimize operations, manage costs, and invest in innovation, there by bringing out new potentials throughout the organization. Our uniqueness lies in our ability to conceive, build, and implement new annex bonded features that enable our customers to transform their businesses to the new Level of a world class operation based organization.

We bring technology to the markets with the most complete value proposition in the industry, also, we have simplified complicity of the IT industry, not only solving our customers IT related problems, but also solving their business challenges. We aspire to be the preferred partner of our customers, suppliers, employees, and shareholders. Our call values are integrity, customer service, accountability, teamwork and innovation.

We are recruiting to fill the position below:

Job Title: Executive Assistant to CEO

Location: Garki Area 3, Abuja (FCT)
Employment Type: Full-time

Job Description

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing major accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them into the CEO's office.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Conduct any research the executive needs
• Problem solve any issues that the executive requests
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Accurately recording minutes from meetings.
• Provide general administrative support.

Job Requirements

• B.Sc in any related field
• 2 - 4 years relevant experience.
• Must be female
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent knowledge of MS Office Suite.
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communication skills.

Application Closing Date
13th January, 2025.