Human Resource Assistant at Center for Advocacy, Transparency and Accountability Initiative (CATAI) - 2 Openings

Center for Advocacy, Transparency and Accountability Initiative (CATAI) is established in 2018 as a registered NGO with Head Office in Maiduguri - Borno State, with offices across Yobe and Adamawa state. We have been visible in Borno Adamawa and Yobe states implementing projects in Education, Protection (Child /GBV), WaSH, Nutrition, Empowerment/Livelihood, Governance and Peace Building. Our approach is aligned with our mission to enhance services delivery and empower citizens, through our Humanitarian, Development, and peace-building nexus(HDP).

We are recruiting to fill the position below:

Job Title: Human Resource Assistant

Locations: Mubi Adamawa and Maiduguri - Borno
Employment Type: Contract
Contract Term: 12 months
Reports To: Human Resources Officer

Job Summary

• The HR Assistant provides administrative support to the Human Resources (HR) department and plays a key role in various HR functions. The HR Assistant is responsible for maintaining accurate HR records, supporting recruitment and onboarding processes, coordinating employee benefits, providing HR-related information to employees, and assisting with HR initiatives and projects.
• This role requires a detail-oriented, organized, and proactive individual with a strong understanding of HR practices and policies.

Key Responsibilities

• Maintain and update employee records, including personnel files, HR databases, and other HR-related documentation.
• Ensure records are compliant with legal and company requirements, and are stored securely.
• Assist in the recruitment process by developing job descriptions, person specifications, preparing job advertisements, reviewing applications, shortlisting candidates, scheduling interviews, and supporting the selection process.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth and efficient transition.
• Assist in the development and implementation of HR policies and procedures that comply with company regulations, labor laws, and best practices.
• Work closely with department heads and line managers to assist with the interpretation and application of HR policies across teams.
• Promote equality, diversity, and inclusion as part of the organization's culture.
• Provide HR-related information and support to employees on matters like policies, benefits, performance, and company procedures.
• Assist in the preparation and maintenance of employee handbooks and other HR-related documentation, ensuring they are up-to-date with current laws and company practices.
• Support in the administration of payroll, ensuring employees are paid accurately and on time.
• Assist in maintaining employee compensation records and providing support for salary reviews.
• Assist in managing employee absences, including tracking sick leave, vacation time, and other leave-related activities.
• Support line managers in ensuring compliance with absence policies.
• Assist in organizing staff training and development activities.
• Help administer performance management processes and employee appraisals.
• Assist in the development and execution of HR planning strategies that address both immediate and long-term staff requirements.
• Provide support in various HR initiatives and projects aimed at improving employee engagement, retention, and organizational culture.
• Provide general administrative support to the HR department, including scheduling meetings, preparing reports, and maintaining HR filing systems.
• Support the HR team in handling employee inquiries and resolving issues promptly.

Key Qualifications

• Proven experience as an HR Assistant or in a similar administrative role.
• Knowledge of HR practices, policies, and labor laws.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and the ability to work collaboratively with various teams.
• A proactive attitude and the ability to multitask in a fast-paced environment.

Education & Experience:

• A Bachelor's Degree in Human Resources, Business Administration, or a related field is preferred.
• Previous experience in an HR or administrative support role is desirable.

Values:

• Exemplifying integrity
• Demonstrating commitment to CATAI
• Embracing cultural diversity
• Embracing change

Application Closing Date
15th January, 2025.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Policy Statement

• Center for Advocacy Transparency and Accountability Initiative (CATAI) operates in an equal opportunity environment and has policies that actively encourage gender equality, diversity and social inclusion, Child Safeguarding, Adolescents and Youth Initiatives, PSEA, and does not condole GBV, VAC and Fraud.

Note

• Only successful candidates will be contacted.
• CATAI does not Charge any fee to facilitate any recruitment process.