Admin Officer / Personal Assistant (PA) at TM Interiors & Associates Limited

TM Interiors & Associates Limited is a member of the NOZIONE Hub Limited. TM Interiors & Associates Limited was Incorporated in 2016. We are a Nigeria-based interior design firm that takes pride in our distinctly modern-eclectic portfolio that exceeds clients’ expectations while complimenting their lifestyles – all with an unwavering commitment to quality. Our team comprises of amazing and creative talents who are firmly committed to the success of every project. We are uncommonly creative and unwaveringly trusted.

We are recruiting to fill the position below:

Job Title: Admin Officer / Personal Assistant (PA)

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Summary

• We are looking for an organized and proactive Admin Officer who can also serve as a Personal Assistant (PA) to support our team and ensure smooth operations.
• The Admin Officer/PA will provide comprehensive administrative support to our design team and management.
• This role requires a blend of administrative expertise and personal assistant skills to facilitate efficient workflow, manage schedules, and support project coordination.
• The ideal candidate will have an eye for detail, strong communication skills, and a passion for the design industry.

Key Responsibilities
Administrative Duties:

• Manage daily office operations, including supplies inventory, equipment maintenance, and client correspondence.
• Prepare and organize design proposals, presentations, and project documentation.
• Coordinate meetings, presentations, and client consultations, ensuring all materials are prepared in advance.
• Maintain an organized filing system for project files, contracts, and invoices.
• Assist with budgeting and invoicing processes, tracking payments and receipts.

Personal Assistant Duties:

• Manage the schedules of senior designers and executives, coordinating appointments, travel arrangements, and meetings.
• Take minutes during meetings and follow up on action items.
• Conduct research on design trends, materials, and vendors to support project development.
• Liaise with clients, contractors, and suppliers, ensuring clear communication and timely responses.
• Handle personal tasks for executives as needed, maintaining confidentiality and discretion.

Qualifications

• Bachelor’s degree in Business Administration, Interior Design, or a related field preferred.
• Proven experience as an Admin Officer, Personal Assistant, or in a similar role, ideally within the design or creative industry.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and design software (e.g., AutoCAD, SketchUp) is a plus.
• Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Strong written and verbal communication skills, with the ability to interact professionally with clients and team members.
• Ability to work independently and prioritize tasks effectively in a fast-paced environment.

Preferred Skills:

• Familiarity with project management tools and design software.
• Basic knowledge of accounting principles and invoicing processes.
• A passion for interior design and a creative mindset.

Application Closing Date
15th January, 2025.

How to Apply
Interested and qualified candidates should send their Resumes, Cover Letter outlining their relevant experience to: [email protected] using the Job Title as the subject of the mail.