Finance Officer at Population Services International (PSI)

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

There are over 7,000 “PSI’ers” around the world. It’s a motivated group of entrepreneurs and professionals with a diverse range of backgrounds all the way from the medical industry to the music business, all with unique skills we bring to the job.

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Abuja
Department: Operation
Reports to: Finance Manager

Position Description

• We are seeking a dedicated and passionate Finance Officer to join our team.
• The Finance Officer will be responsible for ensuring efficient financial management and compliance with PSI’s policies and donor requirements.
• This role involves maintaining financial records, preparing budgets, processing payments, and providing financial analysis to support project implementation.
• The Finance Officer will also be responsible for performing essential banking functions, accounts and disbursement management, payroll functions, and handling other routine accounting duties.

Responsibilities
Banking Functions:

• Pay bills and write checks as needed to maintain the smooth operation of the organization's financial obligations.
• Process fund transfers and record deposits accurately in the accounting system.
• Scan and attach bank-related documents in SharePoint for easy access and record keeping.

Accounts and Disbursement Functions:

• Ensure timely processing of payments, ensuring all payments are properly supported and documented, up to the filing stage.
• Ensure that proof of payment is attached to every payment voucher prior to filing and ensure payments are in compliance with the company’s procedures.
• Ensure all statutory payments (e.g., taxes, pensions, gratuity) are processed on time.
• Maintain petty cash, including custodianship, posting the petty cash log, and performing monthly reconciliation.

Payroll Functions:

• Collect information and prepare payroll payments for employees.
• Prepare monthly payroll, including payroll deductions and payment uploads.
• Prepare and maintain schedules for tax, pensions, gratuity, and other statutory deductions.

Other Accounts Functions:

• Perform routine calculations to produce analyses and reports as requested by the supervisor.
• Oversee and manage individual staff accounts as required.
• Maintain and track staff advances, ensuring timely retirement and proper documentation.
• Review expense reports, ensuring all calculations and data entries are accurate.
• Reconcile discrepancies or errors identified by liaising with employees and/or consultants.
• Review and adhere to program budgets, ensuring accuracy and compliance.
• Report any troubling findings or suspicion of wrongdoing to the appropriate authorities.
• Assist in preparing regular financial reports and ensure their accuracy.
• Adhere to PSI’s financial policies and procedures.
• Answer questions and provide assistance to stakeholders, customers, and clients as needed.
• Suggest changes or improvements to enhance accuracy, efficiency, and cost reductions.
• Collaborate with team members to ensure PSI Nigeria’s goals, objectives, and results are met on time.
• Write and post cheques, pay bills, record deposits, and enter receipt vouchers in QBE.
• Initiate bi-weekly Operating Advance Request (OAR) by collating and consolidating documents for review, approval, and processing of transfer.
• Perform any other duties as assigned by the supervisor.

Qualifications

• BSc / HND in Accounting, Finance, Business, Economics or a related field
• Professional certification (or part qualification) in accounting (e.g., ACA, ACCA, CPA) is an advantage.
• At least 3 - 5 years of experience in a finance/accounting role, preferably within an NGO or donor-funded project.
• Strong knowledge of financial regulations, accounting principles, and donor requirements.
• Proficiency in QBE accounting software, and MS Office, especially Excel.
• Excellent mathematical skills and understanding of data privacy standards.
• Integrity, honesty, and customer-service skills.
• Solid communication skills, both written and verbal.
• Familiarity with business principles and practices.
• Superior attention to detail.
• Excellent organizational skills; planning skills; problem-solving skills; analytical skills; critical thinking skills.
• Excellent computer skills, particularly with spreadsheets and calculation software.
• Passionate about working on international health and development, with a focus on all reproductive health issues.
• Proven ability to work with many people across diverse backgrounds.
• Ability to juggle multiple competing deadlines while staying organized and paying special attention to details.
• May involve working extra hours during peak financial reporting periods.

The Candidate we hire will embody PSI’s Cooperate value:

• Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
• Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.
• Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.
• Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.
• Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
• Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

Application Closing Date
6th January, 2025.

How to Apply
Interested and qualified candidates should send their comprehensive resume with a cover letter as ONE PDF/Word document to: [email protected] using the Job Title as the subject of the mail.

Note

• Applications shall be reviewed on rolling bases.
• Due to high volume of applications, only finalists will be contacted.
• PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, colour, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions, breastfeeding or disability.