Administrative Assistant / Secretary / Financial Secretary at Elliom Bakery

Elliom Bakery is dedicated to producing high-quality bread and refined water. We use the finest ingredients to ensure exceptional taste and freshness and take the highest standard to provide hygienic drinking water. Our mission is to bring joy to our customers through our artisanal baking and clean water, while maintaining the highest standards of quality and hygiene.

We are recruiting to fill the position below:

Job Title: Administrative Assistant / Secretary / Financial Secretary

Location: Benin City, Edo
Employment Type: Full-time

Job Summary

• We are seeking a highly organized and efficient Administrative Assistant/Secretary/Financial Secretary to support our daily operations and manage financial tasks.
• The successful candidate will be responsible for handling administrative duties, coordinating schedules, managing financial records, and ensuring accurate financial reporting. This role will work closely with the Accountant/Auditor/Recording Officer and report to the Manager.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and handling correspondence.
• Office Management: Oversee office supplies and inventory, ensuring that the office is well-stocked and organized.
• Communication: Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.
• Document Management: Maintain and organize company documents, records, and files, ensuring they are easily accessible and up-to-date.
• Event Coordination: Assist in planning and coordinating company events, meetings, and other activities.
• Data Entry: Accurately enter and update data in company databases and systems.
• Travel Arrangements: Arrange travel and accommodations for staff as needed.
• Financial Record Keeping: Maintain accurate and up-to-date financial records, including ledgers, invoices, receipts, and payments.
• Financial Reporting: Prepare and present financial reports, including balance sheets, income statements, and cash flow statements.
• Expense Tracking: Monitor and track company expenses, identifying areas for cost reduction and efficiency improvement.
• Payroll Management: Oversee payroll processing, ensuring accurate and timely payment of salaries and benefits.
• Tax Compliance: Ensure timely and accurate filing of tax returns and compliance with all tax regulations.
• Support Tasks: Perform other administrative and financial tasks as required to support the smooth operation of the bakery.

Qualifications

• Education: Minimum of SSCE (Senior Secondary School Certificate Examination); a degree in Accounting, Finance, or Administrative Profficiencya related field is preferred.
• Experience: Previous experience in an administrative or financial role is preferred.

Skills and Abilities:

• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong knowledge of accounting principles and practices.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.

Personal Attributes:

• Reliable and punctual.
• Proactive and able to work independently.
• Strong work ethic and dedication to maintaining high standards.

Location Requirement:

• Candidates must reside in Benin City, its environs, or be willing to relocate.

What We Offer

• Salary: N100,000 - N150,000 Monthly.
• A supportive and collaborative work environment.
• Opportunities for professional growth and development.
• The chance to be part of a growing company with a strong community presence.

Application Closing Date
3rd January, 2025