Confidential Secretary / Personal Assistant (Female) at a Co-educational Full-boarding Secondary School

A Co-educational Full-boarding Secondary School is recruiting to fill the position below:

Job Title: Confidential Secretary / Personal Assistant (Female)

Location: Epe, Lagos
Employment Type: Full-time

Job Summary

• Work closely with the Principal to provide administrative support; calendar management, scheduling of meetings, correspondence, and note taking.

Principal Duties & Responsibilities

• Provide administrative support to the Principal
• Involved in the typing and creation of documents as well as the processing of student’s information
• Gather useful and important information by phone, letter, email or in person
• Record, date stamp and distribute all incoming mails and process outgoing mails
• Operates office machines
• Open and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Carry out surveys and present reports to the Principal.
• Performing and prioritizing a multitude of complex administrative duties
• Typing Memos and correspondences
• File and retrieve documents, reports and information
• Greet and assist visitors to the office in a courteous manner
• Answer phone calls and forward callers to appropriate staff members
• Schedule appointments and meetings
• Make travel arrangements on behalf of the Principal, visas, accommodation and occasionally, travelling with the Principal to take notes or dictation at meetings or to provide general assistance during the presentations.
• Organize and maintain diaries, making staff, students, parents and clients appointments
• Handling confidential information
• Provide general information to students, parents and members of staff
• Arrange meetings and prepare agendas for meetings
• Prepares meeting packages and distributes to members at least two days prior go the meeting.
• Attends, records and transcribes minutes of all meetings and forward minutes to all members.
• Compiles and maintain an up-to-date telephone directory and addresses
• Any other duties that may be assigned by the Principal.

Key Performance Indicators

• Timeliness and accuracy of reports
• The organisation of schedules, meetings and the office
• Level of customer satisfaction
• Record keeping and retrieval

Qualifications, Experience, Skills & Competencies
Education and Work Experience:

• First Degree in Secretarial Studies, English or any other related discipline
• Relevant professional qualifications
• Minimum of three (3) years relevant experience

Competencies and Skills:

• Excellent verbal and written communication skills
• Ability to multi-task
• Excellent planning skills
• Accurate reporting skills
• Ability to proofread documents to a high standard
• Excellent telephone manner
• Ability to efficiently work under pressure
• Fast and accurate typing skills
• Excellent analytical and problem-solving skills
• Proficiency in MS Office suite
• Excellent record-keeping and file management skills
• High integrity and ethical standards.

Benefits

• Accommodation
• Pension
• HMO
• Leave Allowance
• 13th Month
• Lunch
• Group life Insurance.

Application Closing Date
22nd December, 2024.

How to Apply
Interested and qualified candidates should send their applications and Curriculum Vitae (CV) to: [email protected] using the Job Title as the subject of the mail.