Executive Assistant to the CEO at a Confectionery Food Packaging Company - Ace Recruiters Limited

Ace Recruiters Limited - Our client, a Confectionery Food Packaging company, is recruiting to fill the position below:

Job Title: Executive Assistant to the CEO

Location: Lagos
Employment Type: Full-time
Industry: Confectionery Packaging and Alternative Energy

Job Summary

• We are seeking a proactive, highly organized, detail-oriented, tech-savvy and adaptable Executive Assistant to support the office of CEO.
• This role is pivotal in helping the CEO manage day-to-day operations, scale business initiatives.

Responsibilities
Executive Support:

• Efficiently manage an extremely active calendar of appointments and prioritize the CEO’s calendar
• Manage a wide range of responsibilities with a high degree of professionalism and confidentiality.
• Act as the primary point of contact for internal and external stakeholders, managing and streamlining communications on behalf of the CEO.
• Prepare and organize meeting agendas, presentations, and reports for executive meetings, board sessions, and other key events, ensuring the CEOs is well-prepared.
• Support with logistics related tasks and attend key events within and also outside Lagos, when necessary.

Communication & Correspondence:

• Handle incoming communications (emails, calls, messages), filtering and prioritizing requests, and ensuring timely responses.
• Draft, edit, and proofread documents, emails, and other communication materials on behalf of the CEO.
• Represent the CEO in select communications, establishing rapport with partners, clients, and other key contacts.

Project Coordination:

• Perform work projects and job tasks as defined and directed by the CEO
• Assist in planning and coordinating special projects and company initiatives, ensuring project goals are met on time and aligning with small and medium enterprise’s priorities.
• Liaise across teams, particularly with Marketing, Sales, Product, Engineering and Operations, to facilitate cross-functional project progress and ensure alignment with company goals.
• Conduct industry and market research to support strategic initiatives, helping the CEO make data-informed decisions.

Meeting and Event Management:

• Plan and coordinate logistics for company events, team off-sites, investor meetings, and other gatherings attended by these CEOs, handling everything from vendor arrangements to schedule planning.
• Take ownership of organizing both virtual and in-person meetings, including setting up conference calls, preparing materials, and tracking follow-up actions.

Confidentiality & Discretion:

• Handle sensitive information and documents with the utmost confidentiality and integrity.
• Assist with occasional personal tasks as needed to support the CEO’s work-life balance.

Requirements

• Bachelor's Degree/ HND in business communications or a related field
• Minimum of 3-5 years of proven experience providing executive support in a startup Technology or Confectionery Packaging Company or related company
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Expert-level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and familiarity with project management tools (e.g., Asana, Trello).
• Entrepreneurial mindset and a willingness to take on new challenges with a flexible, can-do attitude
• Proactive, with a knack for identifying challenges and proposing solutions
• Thrives in a dynamic startup environment with an ability to adjust to rapid changes.
• Tech-Savvy Comfortable with technology and a quick learner when it comes to new tools and platforms.

Salary
N200,000 - N400,000 monthly.

Application Closing Date
13th December, 2024.

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the position as the subject of the email.