Technical Assistant (Consultant) for Risk Assessment Framework at the Lagos State Ministry of Health (LSMOH)

The Lagos State Ministry of Health (LSMOH) is a Principal Recipient (PR) of the Global Fund Resilient and Sustainable Systems for Health (RSSH) Grant. As the Principal Recipient, the Ministry of Health is legally responsible for the management of the grant, whilst ensuring the achievement of the programmatic results and accountability of the grant’s resources.

Subsequently, the Ministry of Health established the Grant Management Unit (GMU) to work with other implementing units within the Ministry and implementing partners in executing and implementing various programs in compliance with the grant agreement signed between The Global Fund and LSMOH.

We are recruiting to fill the position below:

Job Title: Technical Assistant (Consultant) for Risk Assessment Framework

Location: Ikeja, Lagos
Employment Type: Contract
Duration of Consultancy: The assignment will be undertaken for a period of One (1) Month

Objectives

• The primary objective of this engagement is to develop and implement a comprehensive Risk Assessment Framework tailored to the specific needs of the organization.
• This framework aims to enhance the organization’s capacity to systematically identify, assess, mitigate, and monitor risks, thereby improving overall operational resilience and ensuring effective risk management practices.

Specific Objectives:

• Assessment and Enhancement of Current Practices: Conduct a thorough evaluation of the existing risk management processes to identify strengths, weaknesses, and areas for improvement, and benchmark current practices against industry standards and best practices.
• Development of a Tailored Risk Assessment Framework: Design a robust Risk Assessment Framework that addresses identified gaps and aligns with organizational goals and regulatory requirements, while establishing standardized processes for risk identification, categorization, prioritization, mitigation, and monitoring.
• Stakeholder Engagement and Capacity Building: Engage key stakeholders through consultations and workshops to gather insights and ensure their active participation in the development process, while building the capacity of LASHMA staff at all levels through targeted training programs for effective implementation and utilization of the Risk Assessment Framework.
• Implementation and Sustainability: Develop and execute a detailed implementation plan, including timelines, resources, and responsibilities, while ensuring the sustainability of the Risk Assessment Framework by promoting a culture of continuous improvement and regular updates.
• Monitoring and Evaluation: Establish a monitoring and evaluation system to assess the effectiveness of the Risk Assessment Framework and develop key performance indicators (KPIs) to track improvements in risk management practices and make data-driven adjustments as needed.

Scope of work
Comprehensive Review of Current Risk Management Practices:

• Conduct an in-depth assessment of the existing risk management framework within the organization.
• Identify strengths, weaknesses, and gaps in current risk identification, assessment, and mitigation processes.

Stakeholder Engagement and Consultation:

• Facilitate consultations and workshops with key stakeholders, including senior management, department heads, and relevant staff.
• Gather inputs and feedback on existing risk management practices, perceived risks, and suggestions for improvement.

Development of Risk Assessment Framework:

• Design a robust and comprehensive Risk Assessment Framework tailored to the LASHMA’s specific needs and operational context.
• Ensure the framework incorporates best practices, industry standards, and regulatory requirements.
• Develop a risk categorization and prioritization system to assess the impact and likelihood of identified risks.

Documentation and Process Mapping:

• Document detailed processes for risk identification, assessment, mitigation, monitoring, and reporting.
• Create process maps and flowcharts to visually represent the risk management processes.
• Develop standard operating procedures (SOPs) and guidelines to support the implementation of the Risk Assessment Framework.

Implementation Plan:

• Develop a comprehensive implementation plan for the Risk Assessment Framework.
• Outline the steps, resources, timelines, and responsibilities required for successful implementation.
• Identify potential challenges and develop strategies to mitigate them.

Training and Capacity Building:

• Design and deliver training programs for staff at all levels to ensure they understand and can effectively use the Risk Assessment Framework.
• Provide training materials, user guides, and tools to support ongoing education and capacity building.
• Conduct train-the-trainer sessions to enable internal staff to continue training efforts independently.

Monitoring and Evaluation:

• Establish a monitoring and evaluation framework to assess the effectiveness of the Risk Assessment Framework.
• Develop key performance indicators (KPIs) to measure improvements in risk management practices.
• Provide tools and templates for regular risk assessment reviews and updates.

Reporting and Documentation:

• Prepare detailed reports on the risk assessment process, findings, stakeholder consultations, and recommendations.
• Compile comprehensive documentation of the Risk Assessment Framework, including all processes, procedures, and guidelines.
• Provide regular progress reports to LASHMA senior management and relevant stakeholders.

Support and Advisory Services:

• Offer ongoing support and advisory services during the implementation phase to address any challenges or issues.
• Provide expert advice on further improvements and optimizations as needed.

Sustainability and Continuous Improvement:

• Develop strategies to ensure the sustainability of the Risk Assessment Framework, including regular reviews and updates.
• Promote a culture of continuous improvement within the organization, encouraging regular feedback and adaptation of the framework.
• Create a plan for periodic reassessment of risks and the effectiveness of mitigation strategies.

Key Deliverables
Implementation Plan:

• A comprehensive implementation plan outlining steps, resources, timelines, and responsibilities.
• Identification of potential challenges and mitigation strategies to ensure successful implementation.

Comprehensive Assessment Report:

• A detailed report evaluating the current risk management practices within the organization.
• Identification of strengths, weaknesses, gaps, and areas for improvement in existing processes.

Stakeholder Engagement Summary:

• Documentation of consultations and workshops with key stakeholders.
• Summary of inputs, feedback, and suggestions gathered from stakeholders.
• Analysis of stakeholder perspectives on current risk management practices.

Risk Assessment Framework:

• A comprehensive Risk Assessment Framework tailored to LASHMA’s needs.
• Detailed processes for risk identification, categorization, prioritization, mitigation, monitoring, and reporting.
• Develop Standard operating procedures (SOPs) and guidelines to support the implementation of the framework.
• Establish a clear depiction of roles and responsibilities within the risk management framework.

Training Materials and Capacity Building:

• Development of training materials, user guides, and tools to support staff education on the Risk Assessment Framework.
• Conduct capacity-building workshops for staff at all levels.
• Conducting train-the-trainer (ToT) sessions to enable ongoing internal training efforts.

Monitoring and Evaluation Framework:

• A monitoring and evaluation system to assess the effectiveness of the Risk Assessment Framework.
• Key performance indicators (KPIs) to measure improvements in risk management practices.
• Tools and templates for regular risk assessment reviews and updates.

Regular Progress Reports:

• Regular progress reports detailing the status of the engagement, milestones achieved, and any challenges encountered.
• Reports to be provided to senior management and relevant stakeholders.

Final Engagement Report:

• A comprehensive final report summarizing the entire engagement process.
• Key findings, developed frameworks, implementation outcomes, and recommendations for future improvements.
• Documentation of all processes, procedures, and guidelines created during the engagement.

Qualifications and Expertise
The ideal candidate for this consultancy position should possess the following qualifications and expertise:

• A master’s degree or higher in Risk Management, Business Administration, Public Health, Healthcare Management, Organizational Development, or a related field.
• Certification in risk management (e.g., Certified Risk Manager, Certified Risk Analyst) is highly desirable.
• 7 - 10 years of experience in risk management, business process improvement, organizational development, or a related field.
• Demonstrated experience in developing and implementing risk assessment frameworks, particularly within healthcare or public sector organizations.
• Proven track record of successful stakeholder engagement and facilitation in complex projects involving multiple stakeholders, including government agencies, healthcare providers, and international organizations.
• Deep understanding of risk management principles, methodologies, and best practices, particularly in the context of healthcare.
• Strong analytical skills with the ability to assess current processes, identify inefficiencies, and recommend effective solutions.
• Proficiency in process mapping and documentation tools, as well as project management software.
• Expertise in developing standard operating procedures (SOPs) and comprehensive process manuals.
• Familiarity with regulatory requirements and compliance standards in the healthcare industry.
• Experience in designing and delivering effective training programs and capacity-building workshops for staff at various levels.
• Strong project management skills, including the ability to manage multiple tasks, set priorities, and meet deadlines.
• Experience in developing and implementing comprehensive implementation plans.
• Certification in project management and risk management (e.g., PMP, PRINCE2), CRM, and ARM is desirable.
• Excellent written and verbal communication skills, with the ability to produce clear and concise reports, manuals, and training materials.
• Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders.
• Demonstrated ability to facilitate workshops and engage effectively with various stakeholders to gather inputs and build consensus.
• Proven problem-solving abilities with a focus on developing practical and sustainable solutions.
• Experience working in the public health sector, particularly within government health ministries or agencies.
• Previous employment in reputable consulting firms, advisory agencies, or healthcare organizations specializing in risk management and organizational development.
• Direct experience working with health management agencies, health insurance schemes, or similar entities, with a focus on risk assessment and mitigation strategies with Familiarity with the healthcare landscape and operational challenges in Lagos State or similar contexts.
• Strong references from previous clients or employers attesting to the consultant's expertise, professionalism, and ability to deliver results in risk management projects.
• Evidence of successful engagements in developing and implementing risk frameworks, including testimonials or performance evaluations.

Application Closing Date
Tuesday; 17th December, 2024, 5PM.

How to Apply
Interested and qualified candidates should send their completed technical and financial proposal to: [email protected] each submission should clearly indicate the title of the Consultancy you are applying for (LOT 4).

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Guideline for Submission of Prosposal

• A candidate will be selected on the basis of comparison on individual qualifications (Curriculum Vitae and Experience) Technical Approach, Methodology and workplan.

When submitting the technical proposal, the applicant should ensure to attach the following documents:

• Curriculum Vitae and copies of certificates for the qualifications indicated in the CV.
• Technical approach & methodology, and workplan in line with the scope of work and key deliverables.
• The financial proposal shall specify a total lump sum amount for the consultancy services

Note

• Kindly use the sample documents (Curriculum Vitae (CV) for Proposed Professional Staff, Description of Approach, Methodology and Work Plan for Performing the Assignment, Financial Proposal Submission Form) for the preparation of your technical and financial proposal.

Confidentiality:

• Information submitted in response to this RFP will be held in confidence.

Analytics:

• All data generated in the course of the project will be the property of the State Ministry of Health and will not be used for any other purpose by the consultant.

Terms and Conditions:

• This Request for Proposal shall not be construed to be commitment on the part of the LSMoH, for contract award nor shall it entitle the individual to make any claims whatever and seek indemnity from LSMoH by virtue of having responded to this advertisement.
• Late and/or incomplete submissions will not be considered.
• All costs incurred by the individual as a result of this process and any subsequent requests for information shall be borne by the individual. This would include any costs incurred during functional demonstrations and subsequent meetings and negotiations.
• LSMoH has a zero tolerance to fraud and all actual or suspected instances of fraud may be fully investigated. Fraud or fraud related activities include (but not limited to); kickbacks and corrupt payments (bribes), corrupt influence, collusion and manipulation by vendors/suppliers, billing fraud, and delivery fraud. To report fraud, please call 07069942698 or send an email to [email protected].
• LSMoH reserves the right to eliminate a bidder in the site assessment stage due to reasons such as: failure to confirm the legal capacity to enter into a contract (e.g. no original certificate of incorporation; insolvency or subject to legal proceedings threatening the continued existence of the organization; debarment from participating in public procurement, etc.)
• Individuals should take account of the expected submission time required and are responsible to ensure that proposals are received at LSMoH by the due date and time.
• To ensure a healthy work environment, the LSMOH/GMU has a zero-tolerance to Sexual Exploitation, Abuse and Harassment of beneficiaries, implementers, suppliers, and staff. Protection from Sexual Exploitation, Abuse and Harassment (PSEAH) is everyone’s responsibility, and all staff are required to always adhere to the Code of Conduct, which enshrines the principles of PSEAH. Cases of Sexual Exploitation, Abuse and Harassment, can be reported to lagosstatewapa.org or through the whistle-blower line 07069942698.