Administrative Manager at Smash Technology

Smash Technology is a tech group of companies focused on employing technology to service its clients locally and globally. Initially, the brand focused on Transport Investment across the country and beyond before pivoting into other viable sectors such as E-hailing, E-commerce, Food delivery, Booking platform, Virtual Office platforms, Travels, Real Estate, Social Networking among others. Smash Technology is a combination of almost a decade of visionary leadership, hard work, and dedication from many experienced and committed men and women who are aligned with the core purpose and goal of the brand.

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Gwarinpa, Abuja (FCT)
Employment Type: Full-time

Job Overview

• The Administrative Manager is responsible for overseeing and coordinating administrative functions within the organization. This role involves managing day-to-day operations, supporting senior leadership, ensuring efficient office workflows, and supervising administrative staff to maintain a smooth and productive work environment.
• The ideal candidate will possess strong organizational, communication, and leadership skills, as well as a commitment to improving operational efficiency.

Key Responsibilities
Office Management:

• Oversee the general administrative operations of the office, ensuring a productive and organized environment.
• Supervise the day-to-day administrative activities, including office supplies management, facility maintenance, and coordinating office events.
• Ensure adherence to company policies and procedures related to office operations.

Staff Supervision:

• Manage and support administrative staff, including office assistants, receptionists, and other clerical personnel.
• Assign tasks, provide training, and ensure staff members meet performance expectations.
• Conduct regular performance reviews and implement training programs for staff development.

Communication & Coordination:

• Act as a liaison between various departments and senior management to ensure smooth communication and coordination across teams.
• Manage internal and external communication, including answering inquiries and redirecting requests as appropriate.
• Prepare and distribute internal memos, reports, and other communications as needed.

Scheduling & Event Coordination:

• Manage executive calendars, schedule meetings, and make travel arrangements as needed.
• Organize and coordinate company events, meetings, conferences, and seminars, ensuring all logistics are handled efficiently.

Financial Administration:

• Assist with budget planning and financial reporting for administrative operations.
• Monitor office expenses and work within the set budget, suggesting cost-saving measures when necessary.
• Process invoices, track office-related expenses, and support the procurement of office supplies and equipment.

Record Keeping & Documentation:

• Oversee filing systems and ensure all important documents are stored securely and accessible when needed.
• Manage confidential and sensitive information, ensuring compliance with company privacy policies.
• Prepare reports, presentations, and other documents as required by management.

Compliance & Safety:

• Ensure that office operations comply with local regulations and company policies, including health and safety standards.
• Maintain an organized, safe, and efficient work environment by enforcing office safety protocols.

Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: At least 3years of experience in administrative roles, with 2+ years in a managerial or supervisory position.
• Skills: Strong organizational, time-management, and multitasking abilities. Excellent verbal and written communication skills. Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.) and office management tools.
• Leadership: Proven leadership abilities and the capacity to manage, mentor, and motivate a team.
• Problem-Solving: Strong problem-solving and decision-making skills.
• Attention to Detail: High level of accuracy and attention to detail.

Application Closing Date
30th November, 2024.

How to Apply
Interested and qualified candidates should send their updated CV to: [email protected] using the Job Title as the subject of the mail.