Request for Quotation (RFQ) for the Provision of Audit Consultancy Services at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people to help them recover their dignity and regain self-sufficiency.

PUI is implementing humanitarian activities in Nigeria since April 2016, by providing comprehensive integrated response with food security, nutrition, health and protection projects in conflicts affected communities in Borno State.

We invite applications for:

Title: Request for Quotation (RFQ) for the Provision of Audit Consultancy Services

Location: Abuja / Maiduguri - Borno
Project Name: BHA/CDCS/ECHO
Reporting to: Finance Coordinator
Duration: 30 Days
Start date: 01 March, 2025
End date: 30 March, 2025

Objectives
PUI is seeking for auditing firm to provide the following services:

• Prepare and audit the financial statement for Premiere Urgence Internationale for FY 2024
• Obtain Tax clearance certificates for Premiere Urgence Internationale from 2024.

The specific objectives of the survey are:

• Investigate the PUI internal system.
• Check the authenticity and validity of transactions which are done.
• Examine arithmetical accuracy of books of accounts, casting, and balancing.
• Settling the current value of assets and liabilities.
• Plan and design an audit approach.
• Perform tests of controls and substantive tests of transactions.
• Perform analytical procedures and tests of details of balances.
• Complete the audit and issue an audit report.
• The auditor meets the overall objective of the audit, which is to express an opinion on the fairness with which the financial statements present fairly, in all material respects, the financial position, results of operations and cash flows in conformity with GAAP.
• By accumulating sufficient appropriate evidence for each audit objective, the overall objective is met.
• The accumulation of evidence is accomplished by performing the four phases of the audit.

Description of the Work

• The Auditing Firm represents and warrants that the Auditing Firm possesses the necessary skills, expertise and experience to perform the required services in accordance with the provisions of this Agreement.
• The audit shall take place in Abuja and in Maiduguri in Borno State.
• The Auditing Firm will apply all GAAP methodology as it relates to auditing processes/ideologies.

The main tasks of the consultancy are included to:

• Develop and design audit protocol, including methodology 
• The Auditing Firm must provide a detailed written request for the records required to complete the audit a few days prior to the date the records are required.
• If additional work is required to complete the audit as a result of not preparing the required schedules or documentation, a written request must be submitted to PUI
• Previous similar experience with INGO is a privilege
• Duly registered audit firm with the Corporate Affairs Commission (CAC)
• Auditors of the firm must be chartered accountants and licensed audit practitioners.

Time Frame

• The overall timeline to conduct the audit is a one-month period (from the 1st to the 31st of March 2025).

Expected Outputs and Deliverables

• The Accounting Firm shall perform an audit for the purpose of expressing an opinion on the financial statements and schedules of PUI fiscal years beginning January 2024 - 31st December 2024.
• The examination of the financial statements is to be performed in accordance with Nigerian Generally Accepted Auditing Standards.

The following is a list of reports to be submitted because of the audit:

• An attest audit report is to be issued on the examination of the financial statements.
• It is to report whether the financial statements present fairly the financial position and the results of operations in conformity with Nigerian Generally Accepted Accounting Principles and the CAC Handbook.
• The audit report is to address the issue of evaluation of internal control procedures on specific account balances including internal control on cash
• Submit an audit firm profile and protocol with detailed methodology.
• Have an approved financial statement format that is required to use which has been updated in accordance with the Nigerian Corporate Affairs Commission CAC.
• Submit your opinion on the audit of the financial statements, the audit firm is required to list all auditing procedures taken to reach such a conclusion.
• The audit report requires a management letter to be issued which is detailed.
• Copies of the audited financial statements complete with the auditor’s report and the required supplemental reports listed above are to be distributed in paper and digital format to PUI.

Qualifications and Required Skills

• Submit a copy of the Audit firm profile
• Detailed financial proposal for the services requested in the objective listed above.
• Proof of Previous experience working with INGOs
• Duly registered audit firm with the Corporate Affairs Commission (CAC)
• Auditors of the firm must be chartered accountants and licensed audit practitioners.

Application Closing Date
Monday, 9th December, 2024 (5.00pm).

How to Apply
Interested and qualified Auditing firms should submit a technical and financial proposal by downloading the Request for Quotation (RFQ) using the below link:
Click here to download the Request for Quotation (RFQ)

All the required documents written on the RFQ (including the financial offer on letterhead paper) and the required documents (PDF) mentioned above in the Job Qualifications and Required Skills section should be submitted to: [email protected] using "PUI - Audit Consultancy Service in Maiduguri, Abuja and Katsina" as the subject of the mail.