Confidential Secretary / Personal Assistant (Female) at a Prestigious International Boarding School

A prestigious international boarding school in Lagos is urgently recruiting to fill the position below:

Job Title: Confidential Secretary / Personal Assistant (Female)

Location: Lagos
Employment Type: Full-time

Job Summary

• Work closely with the Principal to provide administrative support; calendar management, scheduling of meetings, correspondence, and note taking.

Principal Duties & Responsibilities

• Provide administrative support to the Principal
• Involved in the typing and creation of documents as well as the processing of student’s information
• Gather useful and important information by phone, letter, email or in person
• Record, date stamp and distribute all incoming mails and process outgoing mails
• Operates office machines
• Open and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Carry out surveys and present reports to the Principal.
• Performing and prioritizing a multitude of complex administrative duties
• Typing Memos and correspondences
• File and retrieve documents, reports and information
• Greet and assist visitors to the office in a courteous manner
• Answer phone calls and forward callers to appropriate staff members
• Schedule appointments and meetings
• Make travel arrangement on behalf of the Principal, visas, accommodation and occasionally, travelling with the Principal to take notes or dictation at meetings or to provide general assistance during the presentations.
• Organize and maintain diaries, making staff, students, parents and clients appointments
• Handling confidential information
• Provide general information to students, parents and members of staff
• Arrange meeting and prepare agendas for meetings
• Prepares meeting packages and distributes to members at least two days prior go the meeting.
• Attends, records and transcribes minutes of all meetings and forward minutes to all members.
• Compiles and maintain an up-to-date telephone directory and addresses
• Any other duties that may be assigned by the Principal.

Key Performance Indicators

• Timeliness and accuracy of reports
• Organisation of schedules, meetings and the office
• Level of customer satisfaction
• Record keeping and retrieval

Qualifications, Experience, Skills & Competencies
Education and Work Experience:

• First Degree in Secretarial Studies, English or any other related discipline
• Relevant professional qualifications
• Minimum of three (3) years’ relevant experience

Competencies and Skills:

• Excellent verbal and written communication skills
• Ability to multi-task
• Excellent planning skills
• Accurate reporting skills
• Ability to proofread documents to a high standard
• Excellent telephone manner
• Ability to efficiently work under pressure
• Fast and accurate typing skills
• Excellent analytical and problem-solving skills
• Proficiency in MS Office suite
• Excellent record keeping and file management skills
• High integrity and ethical standards

Application Closing Date
30th November, 2024.

Method of Application
Interested candidates should submit their applications and Curriculum Vitae (CV) to: [email protected] using the job title as the subject of the mail.

Note

• Only shortlisted candidates will be contacted.
• The school is an equal-opportunity school committed to safeguarding the welfare of children and young people and expects the same from its employees.
• All new staff will be subject to enhanced pre-employment clearance including identity checks, criminal background checks, qualification checks and employment checks to include an exploration of any gaps in employment and two satisfactory professional references which will be verified.