Personal Assistant at Smash Technology

Smash Technology is a tech group of companies focused on employing technology to service its clients locally and globally. Initially, the brand focused on Transport Investment across the country and beyond before pivoting into other viable sectors such as E-hailing, E-commerce, Food delivery, Booking platform, Virtual Office platforms, Travels, Real Estate, Social Networking among others. Smash Technology is a combination of almost a decade of visionary leadership, hard work, and dedication from many experienced and committed men and women who are aligned with the core purpose and goal of the brand.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Gwarinpa, Abuja (FCT)
Employment Type: Full-time

Job Description

• We are seeking a highly organized, efficient, and proactive Personal Assistant to provide administrative and personal support to the CEO.
• The ideal candidate will be resourceful, detail-oriented, and able to manage a variety of tasks effectively while maintaining discretion and confidentiality.
• As a Personal Assistant, you will be responsible for streamlining day-to-day operations and ensuring smooth coordination of both professional and personal activities.

Key Responsibilities
Administrative Support:

• Manage and organize executive’s calendar, appointments, and meetings.
• Coordinate travel arrangements, including flight bookings, accommodation, and transportation.
• Prepare and manage correspondence, reports, and documents.
• Handle incoming calls and emails, prioritizing urgent matters and responding on behalf of the executive when necessary.
• Maintain accurate filing systems and manage important documents.

Event Coordination:

• Assist with organizing and coordinating business and personal events, including meetings, conferences, and social functions.
• Ensure all logistics are in place for meetings, including materials, technology, and refreshments.

Personal Tasks:

• Provide support with personal errands, shopping, and other tasks as needed.
• Manage personal appointments and ensure efficient scheduling.

Project Management:

• Assist with the planning and execution of various projects as directed by the executive.
• Track deadlines and help prioritize tasks to ensure goals are met in a timely manner.

Confidentiality:

• Handle sensitive information with discretion and confidentiality, maintaining professionalism at all times.

Communication:

• Act as a liaison between the executive and other departments or stakeholders, ensuring smooth communication.
• Draft emails, memos, and other communication on behalf of the executive.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and anticipate the needs of the executive.
• Flexibility and adaptability to changing priorities.

Preferred Qualifications:

• Experience in a corporate or executive setting.
• Knowledge of office management systems and procedures.
• Ability to prioritize and manage a heavy workload in a fast-paced environment.

Application Closing Date
30th November, 2024.

Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the Job Title as the subject of the email.