Administrative Officer at an Oil and Gas Company - MML Consulting Limited (2 Openings)

MML Consulting Limited - Our client in the Oil and Gas industry is recruiting to fill the position below:

Job Title: Administrative Officer

Locations: Lagos & Rivers
Work Mode: Hybrid

Job Summary

• The Administrative Officer is responsible for overseeing the daily operations of the office, ensuring a smooth and efficient workflow within the organization.
• This role includes managing office supplies, organizing meetings, and providing general administrative support to various departments.
• The ideal candidate is highly organized, proactive, and has excellent interpersonal and communication skills.

Key Responsibilities
Office Management:

• Oversee office layout and equipment, ensuring a clean, organized, and efficient workspace.
• Monitor and manage office supplies, and handle purchasing and inventory to meet organizational needs.
• Coordinate with external vendors for office maintenance and repairs as needed

Administrative Support:

• Schedule meetings, coordinate calendars, and manage appointments for executives and staff as required.
• Prepare, organize, and distribute meeting materials, agendas, and minutes.
• Handle correspondence, phone calls, and inquiries, ensuring prompt and professional responses.

Records and Documentation:

• Maintain and update office records, including personnel files, financial records, and office documentation.
• Ensure proper documentation and archiving of company policies, procedures, and contracts.
• Support HR and finance teams in managing payroll, attendance records, and other employee-related documentation.

Event and Travel Coordination:

• Plan and coordinate logistics for internal events, training sessions, and conferences.
• Organize travel arrangements for employees, including flights, accommodation, and transportation.

Policy Implementation:

• Assist in the development and implementation of administrative policies and procedures to enhance operational efficiency.
• Ensure all employees adhere to organizational policies and procedures.

Budget Management:

• Assist in preparing and monitoring the office budget, managing expenses to ensure they remain within limits.
• Track and reconcile petty cash and expenses, preparing reports as needed.

Requirements

• Education: Bachelor’s degree in Social Sciences or related field; A Master’s degree is preferred.
• Experience: Minimum of 7 years preferably within the Oil and Gas industry or another highly regulated sector.

Skills & Competencies:

• Organizational Skills: Ability to prioritize tasks, manage multiple responsibilities, and maintain a structured environment.
• Communication Skills: Strong verbal and written communication abilities to interact effectively with team members, management, and clients.
• Attention to Detail: High level of accuracy and attention to detail in all tasks and documentation.
• Problem Solving: Ability to handle unexpected challenges with a resourceful, solution-oriented approach.
• Team Collaboration: Works well in a team environment and assists colleagues in achieving organizational goals.

Salary
Competitive (Oil & Gas Industry)

Application Closing Date
20th November, 2024.

Method of Application
Interested candidates and qualified candidates should send their Resumes and detailed cover letters outlining their experience and suitability for this role to: [email protected] using the job title as the subject of the mail.

Note: Only shortlisted candidates will be contacted.