Executive Assistant at Phillips Outsourcing Limited

Phillips Outsourcing Limited has been in existence for over 16 years. We have a vast experience in the outsourcing business as we currently manage resources for major clients in all sectors of the Nigerian economy. In addition, our prolific manpower cuts across the 36 states in Nigeria. After successfully gaining ground in all the 36 states of the federation, we are gradually spreading our tentacles to other African Nations. We are currently registered to also do business in Ghana. Our framework is developed to fully support the businesses of our clients, ensuring continuous improvement of the outsourced services. This ultimately thrusts our clients to achieve their business objectives.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time
Industry: Media

Job Summary

• We are currently hiring a highly organized and detail-oriented Executive Assistant to support the Founder & Editor-in-Chief. In this role, you will manage day to-day operations, coordinate communications, handle scheduling, and provide a range of research, administrative and organizational support to ensure the smooth running of the office.
• The ideal candidate will have interests/experience cutting across the cultural/creative and corporate sectors, excellent communication skills, the ability to work independently, and a passion for supporting the growth and success of the Organization.

Responsibilities

• Manage daily schedule, including organizing meetings, appointments, and travel arrangements.
• Ensure all commitments are met, prioritizing tasks and managing time effectively. Communication
• Act as the primary point of contact for internal and external communications on behalf of the Founder.
• Draft, review, and edit emails, reports, and other documents.
• Coordinate and liaise with the Organization’s team and external stakeholders as required.
• Handle confidential and sensitive information with the utmost discretion.
• Manage and maintain filing systems, both physical and digital.
• Prepare reports, presentations, and documents for meetings.
• Assist in tracking and coordinating key projects or initiatives involving the Founder.
• Follow up with team members and stakeholders on deadlines and deliverables.
• Plan, organize, and execute events, both internal and external, ensuring all logistics are handled smoothly.
• Support the Founder in preparing for public speaking engagements, conferences, and other public appearances.
• Organize travel itineraries, accommodations, and transport logistics for both domestic and international trips.
• Conduct research as requested, compiling data and insights for reports, presentations, or articles.

Requirements

• Bachelor’s Degree in business administration, social sciences, communications, or a related field.
• 5+ years of experience in an executive support role, preferably in media, journalism, or a similar fast-paced environment. Consulting and/or fundraising experience is a big plus.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Advanced proficiency in research/referencing tools such as Mendeley; office productivity tools such as Microsoft Office, Google Workspace, Notion and project management tools.
• High degree of professionalism, confidentiality, and discretion
• Ability to work independently, anticipate needs, and handle multiple priorities.
• Familiarity with the media/journalism industry is a plus.

Salary
N750,000 - N800,000 monthly.

Application Closing Date
30th December, 2024.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.