Finance Officer at Pro-Wellness Humanitarian Initiative (PROWI)

Pro-Wellness Humanitarian Initiative (PROWI) is a women led non-governmental humanitarian/developmental organization founded in 2016, registered with corporate affairs commission, in accordance with the Nigeria Law, PROWI was established to impact the lives of vulnerable individuals in African communities, affected by crises or natural disasters, with special focus on women, children, and other marginalized groups, enabling them to survive, recover, and regain control over their lives and future, through our interventions in thematic areas of Health, Protection, Nutrition, Education, WASH, Peace building, Early recovery and Livelihood. Over the years, PROWI has reached more than 12,000 children, men, women and girls through its interventions. PROWI work with the Mission to create a positive transformation and empowering communities through a comprehensive, holistic approach that encompasses health, well-being, and social justice.

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Maiduguri, Borno
Employment Type: Contract

Job Summary / Position Overview

• The Finance Officer works in collaboration with other finance staff to support the Head of Finance and other program staff to ensure that Prowell operates within a healthy financial environment and meets all its obligations and accountabilities on time.
• The position holder supports establishing, operating, and maintain good financial systems and controls.
• In addition, he/she supports the conduct and management of audits, prepares donor and operational budgets, and facilitates procurements.
• The Finance Officer is responsible for the day-to-day management of financial transactions and procedures in line with organizational policies and principles.

Line Management / Position in the Organization:

• Pro-Wellness Humanitarian Initiative (PROWI)
• Reports to the Executive Director.

Key Duties and Responsibilities

• In collaboration with other finance staff, ensure that accurate records for all daily transactions are kept in the right format and place.
• Prepare balance sheets and other reports as may be required.
• Process invoices in support of payments as may be required.
• Review/record accounts payable and accounts receivable in line with organizational policies, and standards.
• Ensure that the financial system is always up to date with financial data.
• Perform any other accounting duty that may arise from time to time.
• Support the creation of organizational financial forecasts.
• Prepare a monthly bank reconciliation.
• Assist in developing monthly and yearly financial reports for submission to the Executive Director.
• Support the auditing of the organization’s account by an appointed external auditor on an annual basis.

Banking:

• Ensure that all banking transactions are done on time with very minimum risk and in line with organisational policies.
• In collaboration with other finance staff, support the organization to reconcile bank statements.
• Work with Operations and program teams to prepare all budgets that may be required.
• Support the organization to routinely review and recommend the revision of banking policies and support in implementing same within the organization.
• Treasury management and reporting.
• Ensure that petty cash is managedin line with organisational policies and practices.

Auditing, Financial Management and Reporting:

• Support the preparation of month end/quarterly financial reports.
• Support both the conduct and management of internal and external audit processes.
• Provide support to the organization to implement all audit recommendations.
• Prepare and submit monthly management and donor reports to SMT.

Grant Management and Compliance:

• Support the Operations team to meet programme management requirements.
• Enforce compliance with national, organisational and donor conditions within the Country Programme.
• In collaboration with the Operations team, support the effective management of grants by ensuring that all grant conditions (including procurement, reporting and extensions) are met.
• In collaboration with the operations team, ensure that routine grant monitoring mechanisms (like monthly and quarterly budget meetings) are held, and actions are implemented.
• Ensure documentation and filing of project activities comply with Prowell’s policies and procedures.

Qualifications / Core Requirements
Education:

• Applicants must have a minimum of a University Degree / HND in Accounting, Banking and Finance, or any related field of discipline.

Experience:

• Approximately 3 years of professional experience in procurements.

Skills and Competencies:

• Knowledge of Generic Procurement Procedures and Practices: Understanding of standard procurement processes and methods.
• Demonstrated Success as a Procurement Leader: Proven track record in leading procurement activities within the supply chain, including planning, procurement, and logistics.
• Collaboration and Influence: Strong interpersonal and analytical skills, with the ability to work effectively across cultures, organizational units, and suppliers.
• Procurement Plans and Strategies: Experience in developing procurement plans, and strategies, and conducting market analysis techniques.
• Analytical and Negotiation Skills: Ability to analyze data effectively and negotiate favourable terms.
• Market Analysis and Sourcing Strategies: Expertise in conducting market analysis and developing sourcing strategies.
• Matrixed Structure Adaptability: Ability to work efficiently within a complex organizational structure.
• Mathematical Skills: Proficiency in mathematical calculations related to procurement and budgeting.
• Excellent Use of Excel and Microsoft Office: Advanced skills in Microsoft Excel, Word, PowerPoint, and other Office applications.
• Experience with Financial Software: Proficiency in using financial software for procurement and accounting purposes.
• QuickBooks Expertise: Specific experience and expertise in using QuickBooks for financial management and procurement tasks.

Preferred Skills:

• Knowledge of the development and humanitarian sector.
• Ability to speak English fluently, Hausa and other local languages desirable.
• Familiarity with project management and reporting requirements of major donors.
• Excellent English written, verbal communication and report writing skills
• Ability to work in a multicultural environment and adapt to diverse contexts.

Organizational Requirements:

• The post holder will, at all times, carry out his/her responsibilities with the utmost respect for the protection of children by the PROWI’s Child and Vulnerable Person/persons Safeguarding Policy.
• The post holder will be required to respect ethnic and racial differences during and after work hours.
• The post holder will report to the EXECUTIVE DIRECTOR
• To be committed to and share in the outworking of PROWI’s Vision, Mission and Values
• The post holder will be expected to behave according to PROWI’s ‘Code of Conduct’

Safeguarding and Protection:

• Efforts will be made to ensure adequate exclusion of minors, young and other vulnerable adults who are not legally authorized to work from the scheme to ensure that the project is devoid of litigations and court injunctions.

Application Closing Date
12th November, 2024.

How to Apply
Interested and qualified candidates should submit their Resume with a Cover Letter in one document to: [email protected] Copy: [email protected] using "FINANCE OFFICER" as the subject of the email.

Note

• Qualified female applicants are encouraged to apply.
• CV and Cover Letter as one single word document.
• Applicants are advised that PROWI does not require any payment or expenses during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.
• Due to the volume of applications received, PROWI may not provide feedback to all applicants.
• Only shortlisted candidates will be contacted.
• We reserve the right to close this vacancy early if suitable candidates are found.
• Successful candidates are expected to resume immediately.
• Join us at Pro-Wellness Humanitarian Initiative (PROWI) and contribute to making a lasting impact in the lives of Nigerians / Africans.