Human Resources Assistant at Action Against Hunger | ACF-International

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Title: Human Resources Assistant

Location: Potiskum, Yobe
Employment Type: Full Time
Programmes: Human Resources
Reporting to: Human Resources Manager
Proposed start date: December 2024

Key Responsibilities

• Act as the main point of contact for distributing documents and items to the team, including monthly payslips, timesheets, and brief updates;
• Regularly update and manage Action Against Hunger's communication boards, contact lists, and the monthly training tracker for Yobe;
• Maintain a database of staff information, create files for new joiners, and follow up with staff to collect any missing documents or details;
• Prepare payment schedules for daily workers, including seconded staff and hotel expenses;
• Responsible for the monthly filing and archiving of all HR documents such as payslips, leave forms, and timesheets;
• Handle accommodation bookings for ACF staff and guests visiting Yobe;
• Organize and maintain necessary personnel and contractual documents for all base staff;
• Manage both physical and electronic archiving of HR files in accordance with established procedures;
• Compile and report claims from national staff to the HR manager;
• Prepare, compile, and distribute mission-related documents weekly, such as job announcements and recruitment updates;
• Ensure all documentation is ready for new staff onboarding to help them access ACF's social benefits;
• Prepare HR files for audits and verification visits;
• Maintain confidentiality regarding all HR-related matters;
• Timely process contract amendments and extensions, ensuring staff understand their contract terms and conditions;
• Ensure proper administration for exiting staff, including issuing early notice, filing documents correctly, and conducting exit interviews;
• Educate new joiners about the ACF performance appraisal system and support adherence to timelines for individual action plans, monthly check-ins, probationary reviews, mid-term assessments, and annual appraisals;
• File and archive recruitment documents according to reference numbers;
• Serve as the main communication point for candidates throughout the recruitment process;
• Schedule technical assessments and interviews;
• Facilitate the integration of new employees;
• Archive training certificates in HR files as per the archiving guidelines;
• Forward identified skill improvement areas from performance appraisals to the line manager;
• Update HR database with changes related to staff bank accounts;
• This job description outlines essential tasks, which may evolve based on project needs.

Position Requirements

• Bachelor's degree in Human Resources, Public Administration, Social Sciences, or a related field;
• Minimum of 6 months in Human Resources Management (experience in an NGO is preferred);
• Proficient in Hausa and English;
• Strong analytical and writing abilities;
• Familiarity with Nigerian Labor Law and the National Social Security Law provisions;
• Proficient in MS Office, including Word and Outlook, with advanced skills in Excel.

Application Closing Date
11th November, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online