Finance Assistant at Première Urgence Internationale (PUI)

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC). The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. From the launch of the health care services in February 2017 to the end of April 2018, a total of 119 913 OPD consultations were reached in Bolori II, while more than 60.000 beneficiaries have been reached by our cash project.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Location: Monguno, Borno
Employment Type: Full Time

General Objective

• The Finance assistant will have to assist Finance Officer/Manager in all the activities related to finance and cash management.

Responsibilities and Tasks
Treasury & Cash Follow-up

• Manage the cashbox and ensure the safe keeping of cashbox
• Process receipts and invoices for cash payments
• Do daily physical inventory of the cashbox with the Finance Officer
• Ensure the daily worker payments
• Prepare and follow up the pay-outs and cash advances, within established guidelines
• Guarantee security of the cashbox and confidentiality of information.

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
• Assist in the preparation for the external audit visits (donor and coordination visits).

Archiving Finance record:

• Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
• Manage the physical archival of Finance files as per the archiving process at the base level.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.
• The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Priorities of the Department:

• Be responsible of all cash payments and relevant protocols related to the base
• Ensure the accountancy hard copies quality
• Scanning of all finance documents
• Ensure that the cash security procedures are implemented and respected.

Qualifications & Required Skills
Mandatory requirements:

• Language skills: Fluent in Hausa and English, Kanuri is appreciated
• Education degree: University Degree in Finance, Accounting, or another relevant degree
• Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies)
• Knowledge and skills: Good analytical and writing skills
• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel.

Assets:

• Interests
• Strong motivation to help people in need
• Accounting and finance
• Transversal skills
• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure.

Salary
N382,000 - N392,000 monthly.

Application Closing Date
10th November, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online