Administrative Officer at HR-EX Consulting

HR-EX Consulting partners with small businesses looking for affordable HR professional advisory and services. In practice, we operate as an outsourced HR department and provide professional HR services for small businesses for a fraction of the cost of hiring a full-time staff.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Overview

• We require the service of an administrative officer with experience to join our dynamic team.
• The successful candidate will be responsible for providing administrative support to the team, managing the office's daily operations, and ensuring compliance with financial regulations.

Position Summary & Key Areas of Responsibilities

• Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous and professional manner.
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Ensure the confidentiality and security of files and filing systems
• Coordinate schedules, arrange meetings, distribute memos and reports, and ensure that everyone is current with necessary company news and information.
• Operate copy equipment, printers, or other equipment necessary.
• Organize company records, document, and oversee departmental budgets.
• Perform background and reference checks.
• Prepare and file local Revenue Service (LIRS) documents monthly.
• Process and ensure timely payment of VAT monthly.
• Prepare Pension schedules, ensure payments are made, and all relevant filings are completed.
• Prepare monthly payroll schedule and ensure it is sent to the finance department before the due date.
• Liaise with external stakeholders and regulatory bodies if required.
• Communicate with hiring managers to identify future job openings and the technical requirements for those jobs.
• Write job descriptions and posting to relevant media platforms.
• Screen applicants for competency with the job requirements and share with the hiring manager.

Qualifications & Skills

• A Degree in Business Administration, Economics, Accounting, or any related social science or IT course preferable from the manufacturing industry.
• 2-3 years experience as an Administrative Officer with exposure to finance and statutory payments
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Good customer relationship skills
• Excellent verbal and written communication skills
• Attention to details
• Strong presentation skills
• Inter-personal relationship skills.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should send their CVs to: [email protected] using the Job Title as the subject of the mail.

Note: Only qualified candidates will be contacted.