Executive Assistant at Rainoil Limited

Rainoil Limited is an integrated downstream oil and gas company. A prominent player in the Nigerian industry, the company’s operations span across the downstream value chain i.e. Petroleum Product Storage, Haulage/Distribution and Retail Sales. Our primary products include Petrol (PMS), Diesel (AGO) and Kerosene (DPK).

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lekki, Lagos
Employment Type: Full-time

Job Description

• This role is responsible for providing high level executive support and ensuring the efficient operation of the Group Executive Director’s office.
• Acting as a primary point of contact between the GED and internal/external stakeholders, managing access to, time schedules and confidential information with discretion and professionalism.

Responsibilities

• Communication Management: Acts as the primary point of contact for internal and external communications addressed to the Group Executive Director, screens and prioritizes correspondence, and drafts responses as appropriate.
• Information Management: Maintain confidential files, records, and documents ensuring accuracy, organization and accessibility. Handle sensitive information with discretion and confidentiality.
• Executive Support: Provide Comprehensive Administrative support to the GED, including managing calendars, scheduling appointments, coordinating travel logistics and preparing agendas and presentations.
• Meeting Coordination: Coordinate and organise meetings, conferences and events attended by the Group Executive Director, including venue booking, agenda preparation and logistical arrangements. Take minutes and follow up on action items as needed.
• Project Support: Assist the Group Executive Director in various projects and initiatives, providing research analysis and administrative support as required. Coordinate with other departments and teams to ensure timely completion of tasks and deliverables.
• Relationship Management: Build and maintain positive relationship with stakeholders including board members, senior executives, clients, and external partners. Represent the Group Executive Director professionally and courteously in all interactions.
• Prioritization and Time Management: Manage competing priorities and deadlines effectively, proactively identifying areas where support is needed and taking initiative to streamline processes and optimize the Group Executive Director’s time.
• Special Assignment: Undertake special assignments and ad-hoc tasks as delegated by the Group Executive Director, demonstrating flexibility, adaptability and willingness to contribute to the overall success of the organisation.

Key responsibilities:

• Unobtrusive Listening skills
• Very Discreet- Knowing what to say and what to share.
• Sound judgement- Discernment to deal with issues independently.
• Presentation skills- able to put slides together quickly and efficiently.
• Social Media savvy- Basic graphics skills
• Natural self-starter- Does not wait to be instructed all the time.
• Mental fitness and stability-not given to mood swings.
• Sharp- Quick on their feet, able to improvise, a good sounding board.
• High emotional intelligence- Can read between the lines.
• Very tolerant- Not overly sensitive and does not get offended easily.
• Effective coordinator and multitasker
• Resourceful and proactive- Someone who can think 5 steps ahead.
• Trustworthy and has integrity.
• Likeable-Friendly, approachable, interesting.
• Lifelong learning- a reader, knowledge about a broad range of subjects

Requirements

• Minimum of 3-5 years of experience in similar role.
• Minimum of a second-class upper bachelor’s degree in business administration, Public relations, Social Sciences or any other relevant discipline.
• Proven experience as an executive assistant or similar role, preferably in a corporate environment or within oil and gas industry.
• Exceptional Organisational and Time Management skills, with the ability to multitask and prioritise tasks effectively.
• Strong communication skills, both written and verbal, with a high level of professionalism and discretion in handling confidential information.
• Proficiency in office software and productivity tools, including Microsoft office suite (Word, PowerPoint, Outlook) and calendar management systems.
• Ability to work independently with minimal supervision, while also functioning as an integral member of collaborative team.
• Flexibility to adapt to changing priorities and work schedules, including occasional overtime and travel needed.

Application Closing Date
30th October, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online