Admin Officer at Finicky Clean Limited

Finicky Clean Limited is an indigenous company that has distinguished itself in the cleaning service industry. We engage in general cleaning of corporate offices, resident homes, hotels, shopping malls, industrial complexes, school complexes as well as the post construction sites just to mention a few. Our well trained staffs and professionals are well equipped and provide innovative technological solutions to meet the needs of our individual and business clients. We pride ourselves to providing excellent and quality cleaning services to meet our clients varying needs. We have the right cleaning package for you regardless of your budget. We also pay attention to the minute details.

We are recruiting to fill the position below:

Job Title: Admin Officer

Location: Ikoyi, Lagos
Employment Type: Full-time

Responsibilities
Office and Administrative Support:

• Manage Office Operations: Oversee the smooth running of the office, including supplies, maintenance requests, and liaising with vendors.
• Documentation and Filing: Maintain and organize documents, including staff records, contracts, and client files, ensuring easy access and compliance with data protection policies.
• Inventory Management: Track and manage stock levels of cleaning supplies, equipment, and office essentials; reorder when necessary to avoid shortages.

Staff Coordination and Support:

• Schedule Coordination: Assist in preparing and updating employee schedules, ensuring sufficient staff for each client site.
• Onboarding and Training: Assist in onboarding new staff by preparing necessary paperwork, conducting initial orientation, and communicating company policies.
• Attendance and Leave Management: Track attendance and leave records for payroll processing, ensuring accurate and up-to-date records.

Client and Vendor Relations:

• Customer Support: Handle client inquiries, feedback, and complaints professionally; relay messages to the appropriate team for resolution.
• Contract Management: Maintain records of client contracts and renewals, ensuring timely renewals and adjustments when necessary.
• Vendor Coordination: Communicate with suppliers regarding inventory, order fulfillment, and issue resolution to maintain effective supply chains.

Financial and Payroll Assistance:

• Invoice Processing: Generate, send, and follow up on invoices; manage petty cash and other expenses.
• Payroll Support: Compile and process payroll data, including hours worked, overtime, and deductions for timely payment to employees.
• Budget Monitoring: Assist in budget tracking and report financial discrepancies to management.

Health, Safety, and Compliance:

• Ensure Compliance: Ensure adherence to health and safety regulations, especially in the handling and storage of cleaning chemicals.
• Documentation of Safety Training: Maintain records of staff training sessions related to safety procedures and emergency protocols.
• Incident Reporting: Document and report any accidents or incidents on client sites, following company and legal protocols.

Communication and Reporting:

• Daily Reports: Prepare and submit daily or weekly reports on office activities, stock levels, and site issues.
• Team Communication: Communicate updates, changes, and information effectively across teams, ensuring everyone is aligned on tasks and client expectations.
• Meeting Coordination: Arrange team meetings, including preparing agendas and taking minutes.

Technology and Systems Support:

• Software Management: Utilize scheduling and payroll software, CRM systems, or other software tools to streamline operations.
• System Updates: Regularly update systems with accurate data, such as employee information, schedules, and client records.

Application Closing Date
12th November, 2024.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the email.