Senior Executive Assistant at the Concept Group

The Concept Group is a holding company for companies established in 1992. Subsidiaries under the Group include: Rosabon Financial Services - Nigeria’s Leading Financial Intermediary and Equipment Leasing Company, Concept Nova - Bespoke Enterprise IT Solutions Company,Percy Aitkins - Bureau De Change.

We are recruiting to fill the position below:

Job Title: Senior Executive Assistant

Location: Lagos
Employment Type: Full-time

Responsibilities
Strategic Support:

• Serve as a strategic partner to the MD, providing counsel on priorities, managing time effectively, and assisting in decision-making processes.
• Work closely with the MD to align the executive agenda with the company’s strategic goals and key initiatives.
• Track progress on strategic projects and key performance indicators (KPIs) to ensure timely execution of organizational objectives.
• Assist in developing and executing strategic initiatives on behalf of the MD, offering insights based on data and market analysis.

Communication & Relationship Management:

• Act as the primary liaison between the MD and internal/external stakeholders, ensuring smooth communication and collaboration.
• Draft, review, and edit high-level correspondence, presentations, and reports on behalf of the MD, ensuring alignment with the company’s strategic messaging.
• Manage complex relationships with key partners, clients, and board members, representing the MD in high-stakes interactions when necessary.
• Facilitate high-level communication across departments, ensuring consistent alignment and follow-up on MD directives.

Project Management:

• Provide project management support by overseeing special projects, including tracking progress, managing timelines, and ensuring that strategic initiatives are successfully completed.
• Coordinate with various departments on cross-functional initiatives, ensuring that strategic goals are executed according to the MD’s directives.
• Provide regular project updates and reports to the MD, identifying risks, potential roadblocks, and solutions for mitigation.

Meeting and Event Coordination:

• Manage and coordinate executive-level meetings, including agenda preparation, gathering of relevantmaterials, and ensuring follow-up on key action items.
• Collaborate with various departments to prepare reports, presentations, and briefing documents for meetings with stakeholders, ensuring the MD is fully informed.
• Schedule and prioritize the MD’s time, ensuring critical meetings, conferences, and events are effectively coordinated and align with strategic objectives.

Calendar and Travel Management:

• Oversee the MD’s complex calendar, ensuring seamless coordination of internal and external engagements.
• Anticipate scheduling conflicts and proactively resolve issues while ensuring the MD’s time is optimized for high-impact activities.
• Plan and execute travel itineraries for domestic and international business trips, ensuring logistics align with business goals and preferences.

Document and Information Management:

• Manage sensitive and confidential documentation, ensuring secure storage and efficient retrieval systems.
• Assist the MD with drafting high-level business documents, reports, proposals, and presentations.
• Ensure that records, files, and data are organized and accessible for strategic decision-making. Leadership and Mentoring:
• Assist the MD in managing internal teams, providing oversight on key projects, and ensuring deadlines are met.
• Provide leadership in organizing corporate events, board meetings, and key strategic gatherings.

Confidentiality & Discretion:

• Handle highly sensitive and confidential information with the utmost discretion, serving as a trusted advisor to the MD.
• Manage confidential business decisions, legal matters, and strategic discussions, ensuring privacy and professionalism in all interactions.

Application Closing Date
5th November, 2024.

How to Apply
Interested and qualified candidates should send their Cover letter and CV to:  [email protected] using the job title as the subject of the mail.