Afconrecruit Limited is a company that provides solutions to improve the quality and output of the work transaction for both Employers and Employees.
We are recruiting to fill the position below:
Job Title: Office Secretary
Location: Apapa, Lagos
Employment Type: Full-time
Job Summary
We are seeking a highly organized and proactive Office Secretary with strong project management, operations, and administrative skills to support the smooth functioning of the office for our Client.
The ideal candidate will play a crucial role in managing day-to-day operations, coordinating projects, and ensuring effective communication between different departments.
This role requires excellent multitasking abilities, attention to detail, and a solid foundation in office management practices.
Key Responsibilities
Administrative Support:
Serve as the primary point of contact for office communications, including managing phone calls, emails, and correspondence.
Schedule meetings, appointments, and manage calendars for senior management.
Maintain office supplies and equipment, and ensure the office is well-organized.
Prepare, edit, and format documents, reports, presentations, and other materials as needed.
Handle confidential information with integrity and discretion.
Project Management:
Assist in planning, coordinating, and tracking the progress of various projects across departments.
Manage project timelines, milestones, and deliverables to ensure timely execution.
Organize and maintain project documentation, ensuring accessibility and accuracy.
Facilitate communication between project stakeholders, track project updates, and follow up on action items.
Assist with resource allocation and task prioritization to meet project objectives.
Operations Management:
Oversee the day-to-day operations of the office, ensuring smooth and efficient functioning.
Coordinate logistics for events, meetings, and company-wide activities.
Assist in implementing and maintaining operational policies and procedures.
Support procurement processes, including managing vendor relationships and negotiating contracts.
Track office expenses and assist with budgeting and financial reporting.
Ensure compliance with company policies and safety regulations.
Communication & Coordination:
Serve as the liaison between departments to ensure clear communication and coordination.
Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
Follow up on pending tasks, deadlines, and deliverables with the team and external partners.
Assist in preparing and organizing internal and external presentations and reports.
Qualifications
Bachelor's Degree in Business Administration, Office Management, or a related field (preferred).
Proven experience in an administrative or office secretary role with project management and operations exposure.
Strong organizational and multitasking abilities with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools
Excellent written and verbal communication skills.
Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment.
Experience in managing budgets, contracts, and vendor relationships is a plus.
Key Competencies:
Strong interpersonal and communication skills.
Excellent time management and organizational skills.
Ability to handle multiple tasks and projects simultaneously.
Problem-solving and critical thinking abilities.
High level of integrity, professionalism, and discretion.