Administrative Support Consultant at Malaria Consortium

Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the prevention, control and treatment of malaria and other communicable diseases among vulnerable populations. Our mission is to save lives and improve health in Africa and Asia, through evidence-based programmes that combat targeted diseases and promote universal health coverage.

We are recruiting to fill the position below:

Job Title: Administrative Support Consultant

Location: Abuja (FCT)

Job Description
Purpose of the assignment:

• To provide admin and operational support to the Country office Operations unit.

Scope:

• The engaged TAs would offer services and support during the period of engagement along the specified areas as below.

Responsibilities
The specific task for the Admin/Operations Support will be as follows.

• Receive briefing on daily task from the Admin/Operations focal point
• Liaise with the Procurement & Admin Officers in coordinating vendor payments and administrative tasks for SMC Philanthropic Funding project
• Review, scanning, and printing of support documents for SMC related payments and share same with the senior procurement officer for confirmation and onward presentation to finance for final payment
• Ensures proper filing of SMC related support documents for payments
• Support the logistics officer in collating all Travelers’ boarding passes and filling same into the folder as directed by the logistics and admin officer
• Support the logistics officer in collating all supporting documents on logistics related service engagement for vendor payment processing
• Support the senior admin officer in confirming and Reconciling of all PF-SMC asset/inventory in Abuja office and ensure that they are physically tagged in accordance to the allocated asset/inventory tags in the PF-SMC register
• At the directive of the senior admin officer, support in computing monthly generator timing record
• Perform other administrative and operational duties as may be assigned by the operations teams
• Review all the task and submit report

Deliverables:
At the end of the assignment, the expected deliverables include:

• Ensure completeness of documentation for all final vendor payments
• Assignment report on the status of all vendor payments

Requirements

• Ordinary National Diploma (OND) or National Diploma (ND) in any discipline, preferably in Social or Management Sciences, holder of bachelor’s degree is an added advantage
• At least 1 years’ experience in a similar role.
• Good use of Microsoft Office Suite
• Good interpersonal communication and planning skills.
• Previous experience in office administrative support; and
• Possess good understanding, knowledge and experience in document control and management.

Application Closing Date
28th October, 2024.

How to Apply
Interested and qualified candidates Should:
Click here to apply online

Note

• Kindly note that applicants who do not follow this specification will be disqualified.
• Only Shortlisted candidates will be contacted.
• Kindly note that applications will be reviewed on a rolling basis, and as a result, the process may conclude before the advertised deadline. Therefore, early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment. We also would not accept hardcopy CVs; all applications should be sent through the above link.