Admin Executive at IIHT Limited

IIHT has been providing classroom and live instructor-led computer skills training courses, career counselling, ICT seminars, and workshops in Nigeria. With our extensive variety of ICT Certification Courses, we have had the privilege of working with numerous businesses and training thousands of students and corporate organizations. At IIHT, we strive for excellence in providing top-quality education and practical experience to our clients.

We are recruiting to fill the position below:

Job Title: Admin Executive

Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• The Admin Executive will provide high-level administrative support to the organization by managing the day-to-day office operations, handling communications, and ensuring smooth coordination between departments.
• The ideal candidate should be highly organized, detail-oriented, and proactive in resolving challenges to support the organization’s efficiency and effectiveness.

Responsibilities

• Oversee and manage daily office operations to ensure smooth functionality.
• Maintain office supplies inventory and place orders when necessary.
• Manage office equipment, coordinate repairs, and ensure proper functioning.
• Maintain and update company records, ensuring proper filing and confidentiality of sensitive information.
• Prepare and manage correspondence, reports, presentations, and other documents.
• Coordinate with other departments to ensure accurate and timely data entry.
• Act as a point of contact for internal and external communication, including managing emails, phone calls, and in-person inquiries.
• Liaise with vendors, clients, and service providers for various office-related matters.
• Draft and distribute internal communication, such as memos and meeting agenda and minutes.
• Assist senior management with administrative tasks, including travel arrangements, calendar management, and project coordination.
• Prepare and submit expense reports, ensuring timely approvals and compliance with company policies.
• Coordinate logistics for meetings, events, and company travel, including booking venues, arranging catering, and organizing transportation.
• Assist in the onboarding process for new hires, including setting up workstations and handling necessary paperwork.
• Ensure office operations are compliant with company policies and government regulations.
• Assist in the implementation and communication of company policies and procedures.

Qualifications

• A bachelor’s degree in business administration, Management, or a related field is a preferred option.
• Minimum of 5 years of experience in an administrative role, preferably in an executive or office management capacity.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to handle confidential information with discretion and professionalism.
• Problem-solving skills with a proactive attitude toward resolving issues.
• Ability to work independently with minimal supervision.
• Strong attention to detail and ability to prioritize tasks effectively.

Benefits

• Opportunities for professional growth and development within a growing company.
• A dynamic and creative work environment.
• Competitive salary and performance bonuses.

Application Closing Date
28th October, 2024.

How to Apply
Interested and qualified candidates should send their Resume, a recent passport photograph, copies of your Certificates and a Cover Letter outlining your qualifications and experience to: [email protected] using the job title as the subject of the mail.

Note: If you are a proactive and enthusiastic professional with a passion for multi-tasking & detailed administrative working schedule, we would love to hear from you.