Executive Assistant to the Senior Partner / CEO at Knight Frank

Knight Frank - Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Senior Partner / CEO

Location: Lagos
Employment Type: Full Time

Scope

• Reporting directly to the Senior Partner  and CEO, the Executive Assistant provides executive, administrative, and strategic support to the Senior Partner/CEO's office.

Responsibilities
Calendar Management:

• Owns and coordinates the Senior Partner’s meeting schedule which often includes international participants.
• This includes the management of calendars, related correspondence, meeting details, logistics coordination etc.

Events:

• Coordinates events and executive meetings.
• Provides project management, budget management, space requirements, IT coordination, and all other support required for various events and meetings.

Board Preparation:

• Prepares and manages communication, materials and all documentations rqeuired for all Partnership meetings.
• Schedules board meetings and ensures all documentations are sent to Partners ahead of the meetings.
• Attends meetings with the Senior Partner, takes minutes of meetings and proof-reads communication going out of the Senior Partner’s office.
• Handles the Partnership’s official email communication

Office Support:

• Provides back up support as required, also as part of Business Services team, coordinates phone and vacation coverage.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Travel Coordination:

• Coordinates the Senior Partner’s travel itineraries and related meetings, which are sometimes international.
• Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc.
• Conducts research on property/ real estate market and assembles materials needed for proposals, wealth reports/publications and paper presentation.
• Coordinates the replenishment of the Senior Partners’ office supplies such as stationeries and refreshments.

Professional Experience and Personal Skills Profile
Qualifications / Education Required:

• 1st degree in Estate Management, Accounting, or Mass Communication (Minimum of 2nd class lower or its equivalent)
• Member of relevant professional body in area of discipline
• Minimum of  6-7 years’ experience in similar role
• Experience in real estate industry is a plus
• Research experience is key.

Knowledge, Skills and Attributes required to execute the job:

• Excellent oral and written communication skills
• Passionate about writing
• Ability to make quick judgement and decision on issues as they arise, etc.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, board members and clients
• Proficienct in using MS Word, Excel, PowerPoint and Outlook
• Strong analytical skills
• Excellent time-management, and problem-solving skills
• Ability to conduct research and present data in a succinct and well-written manner
• Ability to work independently and with professional discretion
• Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion.

Systems & IT competence:

• MS Word; MS Excel; MS PowerPoint; MS Outlook.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online