Fleet Mechanic Assistant at Committed To Good (CTG)

Committed To Good (CTG) is an award-winning private sector company that enables humanitarian and development projects in conflict zones. As a people solutions business, we recruit, deploy and manage the right people with the right skills to implement projects in the world’s toughest regions.

Having worked in more than 25 fragile and conflict-affected countries, we pride ourselves on hiring 90% local employees, providing decent, dignified work and new opportunities in fragile communities. 90% of our turnover goes back into the local economy.

We are recruiting to fill the position below:

Job Title: Fleet Mechanic Assistant

Locations: Maiduguri, Borno
Vacancy id: VAC-16138
Start date: 7th November, 2024.
Duration: 6 months

Overview of position    

• Under the overall guidance of the Procurement & Logistics Officer & under the direct supervision of the Fleet Manager, the selected candidate will be responsible for maintaining our clients vehicles, trucks in a safe manner as well as assisting in the duty for the overall management & oversight of all fleet management activities.
• The Fleet Mechanic Assistant is responsible for performing routine maintenance, servicing & repairing of all vehicles, trucks & generators that belong to our client as well as coordinate the fleet operations in accordance to the procedures, normative guidelines & business rules set by Ithem. The Fleet Mechanic Assistant must be able to complete all fleet maintenance processes & ensure that assets meet our clients specifications always, the Fleet & Mechanic Assistant is responsible to meet the following as mentoned in this TOR.

Role objectives   
Be responsible for maintaining & updating the below tasks:

• The vehicles / trucks maintenance forms & the log sheets (in case of service & repair).
• The vehicles / trucks fuel records.
• The vehicles / trucks logbook.
• The drivers’ attendance sheets.
• The drivers’ operating roster.
• The spare parts consumption records & shipments coming from the vendors.
• Specific responsibilities include but are not limited to:
• Following up the Driver’s attendance & monitoring the attendance sheets, monitor the contract duration for each Driver, confirm the monthly invoices are correct & monitor the Drivers’ behaviour & take disciplinary measures when required.
• Be responsible for organizing & coordinating the preparation & the transfer of vehicles / trucks from point to point.
• Provide assistance to logistics & procurement department concerning the purchase & the transportation of fuel.
• Monitoring & controlling the fuel consumptions rate as well as help the logistics & procurement department concerning the purchase of spare parts & be responsible for the stocking & the controlling of the spare parts consumption.
• Provide timely data entry of the information submitted by the Fleet Manager, Logistics & Procurement Officers & Operations Officers into the appropriate data sheets as well as monitor, review & validate the data provided while entering in the log sheets (i.e. identify inconsistent data, errors, entries lacking clarity, etc.) & check accuracy of information before processing data into the system. 
• Maintain confidentiality of all data received & input to the systems, database update & management, archiving system update & management.
• Inspects & Drives repaired vehicles to verify repairs, raises vehicles, using hydraulic jack or hoist, to gain access to mechanical units bolted to underside of vehicle.
• Removes unit, such as engine, transmission or differential, using wrenches, portable air hoist & transmission jack, disassembles units & inspects parts for wear, using micrometres, callipers & thickness of gauges.
• Repairs or replaces parts, such as pistons, rods, gears, valves & bearings using mechanics hand tools, overhauls or replaces carburettors, blowers, distributors, starters & alternators.
• Rewires ignition system, lights & instrument panels.
• Relines & adjusts brakes, align front end, repairs or replaces shock absorbers & solders minor leaks in radiator, mends damaged body & fenders by hammering out or filling in dents & welding broken parts.
• Replaces, adjust headlights, installs & repairs accessories, such as heaters, mirrors & windshield wipers, makes minor repairs to vehicles, such as replacing spark plugs, batteries, light bulbs & connecting loose wires.
• Troubleshoots air systems & electrical, Maintains work area in a clean & organized manner.
• Perform such other duties as may be assigned.

Project reporting:

• This role works under the overall guidance of the Procurement & Logistics Officer & under the direct supervision of the Fleet Manager.

Requirements

• Qualification: Secondary school diploma in the field of fleet management with a minimum of three years of relevant experience (essential).
• Fluent in English and Hausa (essential).

Key competencies:
Technical

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds, ability to handle confidential matters.
• Ability to meet deadlines and work under pressure.
• Good level of computer literacy.
• Personal commitments, efficiency, flexibility, drive for results.
• Computer Literacy in Windows
• Knowledge in Microsoft Office application package

Accountability:

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation:

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning:

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication:

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative:

• Proactively develops new ways to resolve problems
• Leadership and Negotiation
• Convinces others to share resources
• Presents goals as shared interests
• Performance Management
• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing:

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism:

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork:

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness:

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work.

Application Closing Date
14th October, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• This role has no team management responsibility.
• Qualified female candidates are encouraged to apply for this role.