Head, Techlog Contracts & Purchasing at a Multinational Oil and Gas Company - Maventeq Systems Limited

Maventeq Systems Limited - Our client, a multinational Oil and Gas company in Nigeria, is recruiting to fill the position below:

Job Title: Head, Techlog Contracts & Purchasing

Location: Lagos

Responsibilities

• Active contracts 120 estimated at $2,500m and Annual turnover $1,000m via 120 orders;
• Decentralised Purchases estimated at $0.08m via 80 orders
• Approximately 16,000 registered suppliers and 100 new supplier applications per year.
• Importation 1,400 Tons Sea Freight and 10 Tons of Air Freight, via 1400 importation files.
• Supervised staff: 3
• C&P Business Tools including UNISUP, CONTIKI, ARIBA, AVL, e-TRACE & NIPEX
• CONTACTS: Foreign and Local Manufacturers/Suppliers, other subsidiaries, User Departments, Various Government Ministries and Agencies, Banks, Scanning Companies, other third parties.

Activities
The job holder manages the contract compliance:

• Ensure that company’s Contractual Policies and applicable laws and regulations are adhered to, especially related to ethics and transparency
• Ensure that procurement Contracts and procedures comply with the standards of the company and the agreements with the partners
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc... Are filed in line with the applicable procedures.
• Ensure that all purchasing activities meet audit requirements in order to minimize any potential partner/audit claims or court actions.
• Ensure the application and respect of the procedures in the tender process
• Implement the Company’s Global Procurement (COMPANY’S) directives and governance within his / her team and technical duets.

The Job holder leads and organizes the Techlog contracts entity:

• Work closely with Technical entity to create the contracts dossier in accordance with the contract award process and develop a clear definition of contractual process and responsibilities which includes:
  • Preparation and issue of call for tender documents to approved bidders;
  • Ensure approvals of the recommendation to award documentation;
  • Negotiation and analysis of commercial bids;
  • Directly take ownership and participate in complex contracts process.
• Supervise and ensure the contracting strategy is appropriate, transparent and justified on the subject to be presented to the Contracts Committees
• Establish and promote continuous improvement of Contracts practices, procedures & reference documentation
• Lead Duet and Triplet process with Metier partners and technical managers.
• Ensure an effective contracting process in cooperation with the Métier Partners, respecting the CA Metier system of reference, the local constraints, and the eventual « synergy » action plans defined by COMPANY’S.
• Ensure the maintenance of the necessary level of competencies for the realization of the service purchase
• Ensure the communication of good practices and lessons learned to COMPANY’S (REX) on contractual matters.
• Assist the Métier Partners for all contractual activities.

The job holder manages the Contracts entity activities:

• Manage the contracts processes correctly
• Receive requests or scope from requesting entities
• Organize call for tender or request for quotation
• Evaluate and negotiate offers, along with requesting entities
• Supervise the establishment of technical contracts, directly participate to the complex contracts and orders
• Ensures the establishment of suitable lists of potential bidders.
• Carries out contracting process in accordance with Company’s rules.
• Ensures that contracts are drafted in accordance with approved model contracts and contributes to their periodic review.
• Ensures that contracts are created and managed in UNISUP and in AGORA.
• Ensures effective use of tools and systems (Ariba, NIPEX, REX+, CMS) for optimum productivity. Provide required support in the settlement of claims, arbitration and or lawsuits.
• Maintains a log of all savings generated for contracts in own domain and verify validation of such savings.
• Appropriates the Company’s Group initiatives such as Frame Agreements, e-procurement, Category Management and the likes.
• Manages a network of Vendors and relationship with relevant Stake holders such as NAPIMS, NCD, Department of Petroleum Resources and the likes.
• Monitor KPIs to ensure improvement of efficiencies
• Follow up with NC on all NCDMB processes, in particular to ensure issuance of NCCC for all NCDMB threshold contracts.
• Ensure global reporting of the Contracts team to the C&P management and to Company’s Métier.
• Perform any other tasks as assigned by his hierarchy.

The job holder manages the purchasing entity activities:

• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company
• Analyses all PRs for adequate material specification, budget authorizations and cost centers to which the purchases are being charged
• Reviews all PRs assigned, select appropriate vendors for Call for Tender or e-RFQ/RFQ, receive and analyses quotes from vendors, recommends vendor for purchase order issuance, creates Purchase Order and insures follow-up till delivery point having due respect for Company’s Group as well as DW COMPANY’S laid down rules and procedures.
• Pay attention to COMPANY’S General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.

Qualifications / Experience Required

• A degree in Engineering, Business Management or Social Sciences (Preferably Purchasing & Supply).
• Membership of such bodies as the Chartered Institute of Purchasing & Supply or the Chartered Institute of Purchasing and Supply Management of Nigeria is desired
• 10 years Oil and Gas Industry experience with excellent knowledge of contracting is required
• Experience in leading teams is also a requirement
• Versatile in the use of MS office tools and related applications
• Must also be very analytical with ability to propose innovative and workable alternatives or solutions.

Application Closing Date
9th October, 2024.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.