Executive Assistant to Founder & CEO at Naxawellness

Naxawellness is a cutting-edge naturopathic clinic specializing in holistic health solutions for conditions such as PCOS, fibroids, hormonal imbalances, and digestive disorders. We are dedicated to promoting wellness and empowering our clients through personalized care.

We are recruiting to fill the position below:

Job Title: Executive Assistant to Founder & CEO

Location: Lekki, Lagos
Employment Type: Full-time

Job Summary

• We are looking for a dynamic and highly organized Executive Assistant to support the Founder & CEO in managing day-to-day operations, client communications, and strategic initiatives.
• We are seeking a medically inclined Executive Assistant who possesses a passion for the health and wellness industry and is committed to supporting our mission.
• This role is integral to ensuring the smooth functioning of the clinic and supporting our growth.

Key Responsibilities
Administrative Support:

• Manage the CEO’s schedule, including client consultations, meetings, speaking engagements, and travel arrangements.
• Handle email correspondence, prioritize inquiries, and filter urgent matters for immediate attention.
• Prepare and organize documents for meetings, client protocols, and presentations.

Staff Relations & Communication:

• Serve as the primary point of contact between the CEO and internal teams, ensuring clear communication across departments.
• Facilitate coordination among staff to ensure smooth clinic operations and successful treatment protocol delivery.
• Schedule and organize internal meetings, distribute agendas, and follow up on action items.
• Act as a liaison to address staff concerns, relaying important information to the CEO and maintain a positive work environment.
• Assist in onboarding new staff members, ensuring smooth integration into clinic operations.

Project & Task Management:

• Assist in executing strategic initiatives and clinic projects, such as wellness packages and marketing campaigns.
• Track project progress, deadlines, and deliverables to ensure timely completion.
• Collaborate with internal teams (nutritionists, dietitians, herbalists) for operational flow and timely client responses.

Operations & Process Improvement:

• Proactively suggest and implement systems to improve workflow, document management, and client service processes.
• Assist with billing and payment tracking, ensuring proper documentation and adherence to financial protocols.
• Help streamline clinic procedures and develop operational manuals or guides as needed.

Special Projects:

• Coordinate special projects, including wellness events, webinars, and workshops.
• Support the preparation of materials and logistics for public speaking engagements and media appearances.

Qualifications

• Degree in a relevant field such as Medical Sciences, Social Sciences, Business Administration, Project Management, or related certifications.
• Proven experience as an Executive Assistant for 3-4 years in a structured firm supporting busy executives.
• Medical background or strong familiarity with the health and wellness industry is highly preferred to align with the clinic’s holistic focus.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks with precision.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office, Slack, Google Suite) and familiarity with project management tools (e.g., Asana, Trello).
• Tech-savvy with the ability to quickly adapt to new tools and software.
• Business acumen with a strong understanding of operational processes.
• Knowledge of or passion for holistic health, naturopathy, or wellness is a plus.
• Social media management skills are an advantage.
• High level of discretion and confidentiality in handling sensitive information.

Key Attributes:

• Proactive and self-motivated, with the ability to anticipate the CEO’s needs.
• High level of integrity and professionalism.
• Ability to work independently and collaboratively in a fast-paced environment.

Salary
N350,000 - N400,000 monthly.

Application Closing Date
15th October, 2024.

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the job title as the subject of the mail.

Note: Female candidates are preferred.