Graphic Design and Communications Assistant - Short Term Staff at the African Development Bank Group (AfDB)

African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Graphic Design and Communications Assistant - Short Term Staff

Position Number: 50088782
Location: Abidjan, Cote d'Ivoire
Position Grade: GS7

The Complex

• The Chief Economist/Vice-President for Economic Governance and Knowledge Management (ECVP) is the Bank’s spokesperson on economic matters and the VP for the ‘Economics Governance and Knowledge Management Complex’.
• The Complex is responsible for (i) providing leadership and visibility for the Bank on economic, finance, financial governance and socio-economic development issues; and coordinate the generation of analytical works to inform operational policy; (ii) systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.

The Hiring Department and Division
The African Development Institute (ECAD) coordinates and executes Capacity Development (CD) programs in the regional member countries (RMCs) by:

• Providing advisory services on capacity building;
• Identifying and designing tailored capacity development programmes and implementing the programmes; and
• Leveraging partnerships and coordinating knowledge dissemination and outreach,  with a view to improving policy-making, economic governance and sustainable development in the Regional Member Countries.

The Knowledge Management and Information Services Division
The Knowledge Management and Information Services Division (ECAD 3) enhances the Bank’s capacity to engage in effective knowledge brokerage, technical assistance, and policy dialogue in RMCs. To this effect, some of the key activities of the Division include:

• Kofi Annan Eminent Speakers’ Lecture Series (KAELS): is a platform for robust exchange of ideas to meet the challenges of African development through interactions with African leaders and world-renowned personalities.
• Global and Youth Community of Practice Policy Seminars. are platforms for policy dialogue and synthesis of knowledge and experience among international and local experts, youth, and practitioners in African countries and globally.
• Bank Group Annual Meetings Knowledge Event Organization are select knowledge events organized on key High Five thematic, thus offering a knowledge marketplace that feeds into both the Bank and its RMC policy and programme design.
• Bank Group High-level Seminars and workshops organized by the ECVP complex. The Division leads the organization of such events by providing logistics support for their effective convening, such as the African Economic Conference, the Organization of Ministerial Roundtable and High-Level Dialogue Meetings at Annual Meetings.
• Virtual Capacity Development Academy is a unique Bank platform for online and distance training and knowledge brokerage platform.
• Coordination of Capacity Development (CD) Coordinating Committees and Knowledge management (KM) coordinating committees to coordinate the Bank-wide CD and KM activities in regional member countries.

The Position
Short-Term Staff (STS) – Graphic Design and Communications Assistant (1 position):

• The Graphic Design and Communications Assistant is expected to provide technical support in graphic design.
• Working with the Bank’s Communications and External Relations Department (PCER), the STS will assist to launch calls for tenders, recruitment of service providers, and process payments when due.
• He/she will undertake graphic design and layout works for ECVP’s documents and monitor printing works with suppliers.
• The STS will check the quality of the products from suppliers delivered to the Bank and ensure coordination between the Bank and suppliers.

Key Functions
Under the Supervision of the ECAD.3 Manager, the Graphic Design and Communications Assistant (STS) will perform the following:

• Data Visualization: create and manipulate interactive, static, or animated vector graphics, compatible with distribution platforms;
• Prepare appropriate layout/design for the entire ECVP documents and printing (i.e., policy briefs, manual, reports, ECVP strategic documents and action plans, multicolor infographics, original illustration etc.) and liaise with the relevant Task Manager to ensure that data tables, color combination, size, value of the indicators etc. with proper formatting of the products;
• Provide quality control on finished graphic design jobs undertaken by external providers, including but not limited to printing issues, finishing defects, correct quantities, and confirming the completed materials match the requested order;
• Work in close coordination with ECAD Management to provide print-ready files for newsletters, multi-color original illustrations, multi-color infographics, flyers, and invitation letters, etc.;
• Liaise with printers, suppliers, etc. for assigned projects, as required;
• Support the preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
• As needed, assist PCER and other high-level graphic designers with layout, updating copy, prepress works, and upholding/implementing branding standards.
• Support the development of other communication materials, such as podcasts; dissemination and social media promotion of the Bank’s knowledge products and capacity development activities; 
• Support the convening of High-level Bank-wide events such as Eminent Speakers’ Lecture Series, and Global Community of Practice Policy Dialogues.
• Process knowledge products for professional proofreading and editing ;
• Prepare pre-event briefs and post-event reports;
• Prepare draft addresses / speeches for ECAD management’s participation in events involving the department;
• Relay information between Director, Division Managers and other colleagues within ECVP complex;
• Follow up on work deadlines with Division Managers, and schedule team meetings, as required;
• Perform other office administration tasks (photocopies, emails), as required
• Other duties that may be assigned by ECAD Management.

Requirements

• Hold a minimum of a Bachelor's Degree in Graphic Design, Communications, or a related field; Minimum of Five (5) years of relevant experience at a similar position;
• Experience in professional graphic design, editing and communications, etc.;
• Demonstrate knowledge of data visualizations;
• Demonstrate excellent oral and written communication skills, providing a prompt, high level of customer service;
• Interpret work orders and instructions assigned from PCER-Support;
• Good knowledge of administration and office support services, including systems and procedures;
• Good communication and coordination skills - methodical and self-organized;
• Demonstrate client orientation with commitment to delivering excellent client service;
• Proficiency /good written and oral skills in English and/or French languages;
• Good interpersonal, planning and organizational skills;
• Ability to respond quickly to immediate requests;
• Flexibility to adapt, positive attitude to change, and a constructive approach to problem solving;
• Competence in the use of Bank standard software (Graphic Design Softwares, Word, Excel, PowerPoint, and Access);
• Ability to work in a team, innovative/creative, attention to details and good analytical skills.

Application Closing Date
8th October, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online