Finance and Administrative Specialist at Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ)

The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency for International Cooperation) is an international enterprise owned by the German Federal government, operating in many fields across more than 130 countries.

In Nigeria, GIZ's portfolio includes among others, a programme to support the Economic Community of West African States (ECOWAS) in its regional integration goals. The programme aims to strengthen sector-specific capacities in the areas of Peace and Security, Customs and Trade as weir as Strategic Management and Organizational Development in the ECOWAS Commission.

We are recruiting to fill the position below:

Job Title: Finance and Administrative Specialist

Requisition ID: 089
Location: Abuja
Employment Type: Full Time
Organization: GIZ Nigeria, Country Office

Background
GIZ. Solutions that work:

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world.
• GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe -from the German government, European union institutions, the United Nations, the private sector, and governments of other countries.
• We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity.
• Our main commissioning party is the German federal ministry for economic cooperation and development (BMZ).
• The registered offices of GIZ are in Bonn and Eschborn. Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in a round 120 countries (July 2020) GIZ has worked in Nigeria since 1974.
• Since 2004, GIZ has maintained a country office in the capital city Abuja. Currently 361 national and 66 international employees, 19 regional staff, 4 integrated specialists and 3 development workers are working in the country (June 2020).

The Project

• GIZ Country offices are the central element of GIZ’s field structure. They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market.They are headed by a country director.
• The country directors represent GIZ as a whole in the country or countries they service.
• The country director is responsible for shaping the GIZ country portfolio and assuring its quality, and in particular ensures that GIZ activities in all business sectors are coherent.
• The country directors generally have management responsibility for the officers responsible for commissions in the public-benefit TC measures in their area.
• The GIZ Offices provide human resources and commercial support services for programmes and projects in their areas.
• These services must be contracted as set out individually in the respective processes and rules sections.
• Furthermore, the GIZ Offices perform internal audits of the project administrations in the public-benefit sector, and by agreement for International Services projects and offices too.

Responsibilities & Tasks
The Finance and Administrative Specialist performs the following tasks:
Tasks:

• Support in financial management and monitoring including budget planning, cash forecasting, cost and expenditure tracking and controlling of the country office (e.g. financial monitoring, cash outflow, performance indicator, monitoring achievement of key results and targets).
• Commercial preparation and processing of service and financing contracts as well as monitoring and analysing the national procurement markets (e.g. material goods, services, training for partner personnel, etc.)
• Organisation and coordination of all commercial services for the procurement of services and material goods; also: office supplies and IT equipment as well as maintenance of the inventory list.
• Proper documentation and filing of processes, preparation and follow-up of internal controls and audits. Experience in auditing as well as in data analysis and visualisation (e.g. with Excel, Power BI or other tools) is an advantage.
• Participation in the transformation process for converting existing systems to SAP.
• You will ensure that the administrative and financial processes are efficiently converted in the course of the system migration (operational readiness)
• Ensuring compliance with internal and external requirements, particularly in the areas of risk management and corruption prevention as well as support in compliance management (risk management, corruption prevention).

Other duties/additional tasks:
The Finance and Administrative Specialist:

• Performs other duties and tasks at the request of management.

Required Qualifications, Competences and Experience Qualifications
Qualifications:

• Degree in Economics or comparable qualification.

Professional experience:

• At least 5 years’ experience in financial management and controlling, especially in accounting, budget monitoring and fund management
• Sound knowledge of audit processes and experience in data analysis and processing are desirable

Other knowledge, additional competences:

• Strong affinity for digital applications and additional qualification in common IT applications is an advantage.
• Willingness to actively participate in a transformation process.
• Committed, reliable team player with good diplomatic and intercultural skills and an awareness of diversity issues
• Good knowledge of GIZ structures and procedures is a great advantage
• Business fluent in written and spoken German and English.

Salary
According to GIZ Salary Scale for Band 4.

Application Closing Date
22nd September, 2024.

How to Apply
Interested and qualified candidates should send their CV and Letter of Motivation as one document with complete contact details to: [email protected] using the Job Title as the subject of the email.

Note

• Please include vacancy no. 089 in mail subject
• GIZ is an equal opportunities employer committed to diversity. All qualified candidates, regardless of disability, age, sex, ethnicity, race, and religion are encouraged to apply.
• Only shortlisted candidates will be contacted.