Procurement Executive at Ascentech Services Limited

Ascentech Services Limited is a full-fledged Human Resource Solution Provider incorporated in 2013 with its Head Office in Lagos, Nigeria. We are committed to forging long-term partnerships with our clients by creating and delivering robust and flexible services that address the changing needs of their business.

We are recruiting to fill the position below:

Job Title: Procurement Executive

Location: Oregun - Ikeja , Lagos
Employment Type: Full-time

Responsibilities

• Obtaining material requisition from various units for all items

Inventory:

• Ensuring stock movements in coverage locations are above standard minimum level at all times in order to avoid OOS (Out-Of-Stock) and monitor the items’ Re-Order level
• Compile material usage trend to identify excessive usage/waste, ensure economy utilization of items and provide report
• Providing procurement solution and product research in order to identify items that meet the specific requirement with efficient performance
• Conduct ROI analysis for critical items and comparison of values to provide necessary cost saving and economy of resources to the organization
• Perform Procurement process optimization through constant suppliers’ evaluation and selection
• Responsible for verifying Proformas/Quotations, following due process in obtaining requisite approvals for purchase orders and communicating order confirmation to the vendor
• Undertake regular visit to assess the competence and qualification of the vendors
• Responsible for maintaining proper correspondences with vendors (keeping all necessary stakeholders in loop)
• Ensuring that items are delivered OTIF (On-Time-In-Full) in order to meet material requisition through proper Order tracking system
• Responsible for proper documentation & filing of processes, orders, all relevant records and registers
• Responsible for verifying Debit Notes for any claim from Suppliers and obtain Credit Notes from Vendors within appropriate time frame
• Ensuring all Administrative issues which could impair OTIF are resolved within a reasonable timeframe and necessary escalation is made if delayed
• Responsible for sourcing products and services for units in the company.
• Other duties that may be assigned from time to time by the FC/BH

Work Guides:

• Annual Purchase budgets and Internal Control SOPs

Work Contacts

External working contact:

• Vendors and Service providers
• Government Standard Organisation
• E-Commerce apps and tools

Internal working contacts:

• Business Head
• Finance Controller
• Unit Heads
• Central Support Team
• Subordinates

Reports Received:

• Purchase documents (Form M, TDS, Invoices, Waybills, LTO/LTI, Credit Notes, Security Registers)
• Purchase Register
• Shipment reports to/from Head Office
• Stock item reports
• Material Movement report
• Shipment plan/delivery details

Reports Prepared:

• Purchase Trend
• Status of Supplier’s Reconciliation
• Inventory Status, Ageing Report and Expiry status
• Inter-location transactions of items
• Actions on Quality defects or variances in receipt of goods
• Vendors’ Status and Balance Confirmation Report
• Department/Unit usage trend analysis
• Supplier’s evaluation and assessment Report.

Salary
N250,000 - N300,000 / month.

Application Closing Date
17th September, 2024.

How to Apply
Interested and qualified candidates should send their CV  to: [email protected] using the job title as the subject of the mail